Share to Facebook Share to Twitter Bookmark and Share
File #: 19-1780    Version: 1
Type: Agenda Item Status: Approved
File created: 11/25/2019 In control: Board of Supervisors
On agenda: 1/7/2020 Final action: 1/7/2020
Title: Department of Transportation recommending the Board: 1) Approve the $7,000 price decrease on the FY 2019/20 Fixed Asset List for the roller bringing the total from $55,000 to $48,000; 2) Approve the $7,000 price increase on the FY 2019/20 Fixed Asset List for the paint legend truck, bringing the new total from $85,000 to $92,000; 3) Make findings that the purchase of one (1) Chevrolet Silverado paint legend truck is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160 Section D; 4) Authorize the Purchasing Agent to utilize the State of California competitively bid contract #1-18-23-20D for the acquisition of one (1) Chevrolet Silverado paint legend truck; and 5) Authorize the Purchasing Agent to sign the purchase order to the awarded State of California vendor, Winner Chevrolet of Elk Grove, CA in the amount of $85,108 plus applicable fees and taxes (estimated at $6,422) for a one time purchase for one (1) Chevrolet Silverado paint legend truck following boa...
Attachments: 1. A - Counsel Approval & Contract 1-18-23-20, 2. B - Quote and Specs
Title
Department of Transportation recommending the Board:
1) Approve the $7,000 price decrease on the FY 2019/20 Fixed Asset List for the roller bringing the total from $55,000 to $48,000;
2) Approve the $7,000 price increase on the FY 2019/20 Fixed Asset List for the paint legend truck, bringing the new total from $85,000 to $92,000;
3) Make findings that the purchase of one (1) Chevrolet Silverado paint legend truck is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160 Section D;
4) Authorize the Purchasing Agent to utilize the State of California competitively bid contract #1-18-23-20D for the acquisition of one (1) Chevrolet Silverado paint legend truck; and
5) Authorize the Purchasing Agent to sign the purchase order to the awarded State of California vendor, Winner Chevrolet of Elk Grove, CA in the amount of $85,108 plus applicable fees and taxes (estimated at $6,422) for a one time purchase for one (1) Chevrolet Silverado paint legend truck following board approval.

FUNDING: Road Fund.
Body
DISCUSSION / BACKGROUND
The Department of Transportation (Transportation), Maintenance and Operations Division, is requesting a change in estimated costs currently on the FY 2019/20 Fixed Asset List which would allow for the purchase of a Chevrolet Silverado paint legend truck without an increase in the overall budgeted appropriations for Transportation's fixed assets. During the budget process the paint legend truck was identified and included on the fixed asset list for a total of $85,000. However, after obtaining the final quote on November 12, 2019, the cost of the Chevrolet Silverado paint legend truck increased by roughly $7,000. Transportation would like to use savings from another fixed asset, roller, to cover the cost. The roller was originally budgeted at $55,000 however after the roller was formally bid the roller came in under budget by $12,148. Transportation is requesting to use $7,000 of the savings from the roller to sup...

Click here for full text