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File #: 19-1819    Version: 1
Type: Agenda Item Status: Approved
File created: 12/2/2019 In control: Board of Supervisors
On agenda: 1/7/2020 Final action: 1/7/2020
Title: Elections Department recommending the Board: 1) Approve and authorize the Chair to execute Amendment 1 to agreement 4037 with Kevin Bannon, a sole proprietor, effective upon execution, increasing the dollar amount from $69,000 to a not to exceed amount of $137,000 for consulting services related to the implementation of vote centers and the new voting system; and 2) Make findings in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is more economical and feasible to continue to engage an independent contractor for one-time professional services and project management of purchase and implementation of voting systems and vote centers. FUNDING: Help America Vote Act grant funds.
Attachments: 1. A - Blue Route 01-07-20, 2. B - Original Contract 01-07-20, 3. C - Original Exhibit A 01-07-20, 4. D - Amended Contract 01-07-20, 5. Executed Agreement # 4037
Title
Elections Department recommending the Board:
1) Approve and authorize the Chair to execute Amendment 1 to agreement 4037 with Kevin Bannon, a sole proprietor, effective upon execution, increasing the dollar amount from $69,000 to a not to exceed amount of $137,000 for consulting services related to the implementation of vote centers and the new voting system; and
2) Make findings in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is more economical and feasible to continue to engage an independent contractor for one-time professional services and project management of purchase and implementation of voting systems and vote centers.

FUNDING: Help America Vote Act grant funds.
Body
DISCUSSION / BACKGROUND
This amendment to increase the consuting contract with Kevin Bannon, sole proprietor is being requested in order to accommodate the additional hours required while the Registrar of Voters was temporarily assigned to the IT Department as Interim Director.

Kevin Bannon has specific elections experience and has been providing consulting services as specified in Agreement #4037, specifically: Implementation of the new voting system; implementation of Vote Centers including logistics; managing federal and state funding; designing and purchasing specific custom equipment; helping with Procurement Management; and providing overall Project Management to ensure these efforts are on track and on time.

ALTERNATIVES
The elections department could move forward without the additional support potentially putting the vote center effort at risk.

PRIOR BOARD ACTION
N/A

OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A

CAO RECOMMENDATION / COMMENTS
It is recommended that the Board approve this item.

FINANCIAL IMPACT
This increases the total contract from $69,000 to $137,000. The funding will come from existing Federal HAVA funding with no impact to general funds.

CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A

STRATEGIC PLAN COMPONENT
N/A

CONTACT
B...

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