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File #: 19-1838    Version: 1
Type: Agenda Item Status: Approved
File created: 12/5/2019 In control: Board of Supervisors
On agenda: 1/7/2020 Final action: 1/7/2020
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Western Engineering Contractors, Inc., for the El Dorado Hills Boulevard Bike Path: Governor Drive to Brittany Place Project, CIP 72311/36105012, Contract 3825; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Congestion Mitigation and Air Quality Program (77%), Regional Surface Transportation Program - Exchange Funds (<1%), and Regional Surface Transportation Program - Urban State Block Grant (23%). (Federal Funds)
Attachments: 1. A - Notice of Acceptance, 2. Recorded Notice of Acceptance
Related files: 19-0794, 19-0994
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Western Engineering Contractors, Inc., for the El Dorado Hills Boulevard Bike Path: Governor Drive to Brittany Place Project, CIP 72311/36105012, Contract 3825; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Congestion Mitigation and Air Quality Program (77%), Regional Surface Transportation Program - Exchange Funds (<1%), and Regional Surface Transportation Program - Urban State Block Grant (23%). (Federal Funds)
Body
DISCUSSION / BACKGROUND
The contract for the El Dorado Hills Boulevard Bike Path: Governor Drive to Brittany Place Project (Project) was approved by the Board on August 6, 2019, (Item 11) and the bike path was opened to the public on October 15, 2019. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 732,566
Contract Item Cost $ 736,397
Contract Change Order Cost $ 10,694
Total Direct Construction Cost $ 747,091
Direct Construction Budget $ 805,823

Contract Change Orders on the Project included adjustments to an existing traffic signal loop system and landscape irrigation system.

The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.

ALTERNATIVES
The Board could choose ...

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