Title
Sheriff’s Office recommending the Board:
1) Waive the competitive bid process for services relating to equipping law enforcement vehicles in accordance with the County’s Procurement Policy 5.9 Section D; and
2) Approve and authorize the Chair to sign agreement 4410 with Stommel, Inc., doing business as Lehr Auto Electric, utilizing Placer County’s contract, to provide law enforcement vehicle tear down and build up services for a term of three years and a not to exceed amount of $350,000.
FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The most recent contract with Lehr Auto Electric expired in October 2019 leading the Sheriff’s Office to explore various options in terms of vehicle services for various types of vehicles. In the past, bids had been performed and Lehr was consistently awarded the contract with the County.
Prior to the expiration of the most recent contract, it was determined that Placer County also held a contract with Lehr Auto Electric and had gone through the necessary procurement steps to ensure this agreement was economically feasible.
With the assistance of Procurements and Contracts, the Sheriff’s Office has determined that the contract between Lehr Auto Electric and Placer County is a suitable piggyback option. This contract covers the costs of not only labor associated with the removal and installation as law enforcement equipment, but also the parts allowing for these services to be more cost efficient than under the terms of previous agreements.
Approval of this agreement allows the Sheriff’s Office to continue with day to day business in terms having a sufficient number of vehicles in use that are outfitted for various tasks relating to the Sheriff’s Office.
Therefore, in order to assist with a continuation of services for the community, the Sheriff’s Office is requesting the contract be in place for 3 (three) years from the date of execution with a not to exceed amount of $350,000 to cover costs associated with vehicle builds and tear downs for the life of the contract.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
The most recent contract with Lehr was awarded on December 15, 2015 item #15-1411 and expired in October 2019.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurements and Contracts and County Counsel approved the use of Placer County’s contract.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
There is no increase to net county costs as the expenses associated with the contract will be included in each of the Sheriff’s budgets for the length of the contract. Costs for these services are already included in the Sheriff’s annual budget and are anticipated to be the same or less in future years due to this contract option.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Please return 2 (two) original signed contracts.
STRATEGIC PLAN COMPONENT
In order to maintain public safety and a continuity of business, the Sheriff’s Office requires specially equipped vehicles.
CONTACT
Undersheriff Randy Peshon