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File #: 20-0026    Version: 1
Type: Agenda Item Status: Approved
File created: 12/31/2019 In control: Board of Supervisors
On agenda: 1/28/2020 Final action: 1/28/2020
Title: Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 011-2020 which adopts the California Department of Transportation’s Local Assistance Procedures Manual Chapter 10, Consultant Selection, for the procurement, management, and administration of engineering and design related consultant services for projects utilizing state and federal funds. FUNDING: N/A
Attachments: 1. A - Approved Resolution Route Sheet, 2. B - Resolution, 3. Executed Resolution 011-2020

Title

Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 011-2020 which adopts the California Department of Transportation’s Local Assistance Procedures Manual Chapter 10, Consultant Selection, for the procurement, management, and administration of engineering and design related consultant services for projects utilizing state and federal funds.

 

FUNDING:  N/A

Body

DISCUSSION / BACKGROUND

Department of Transportation (Transportation) has been following California Department of Transportation’s (Caltrans) Local Assistance Procedures Manual (LAPM) Chapter 10, Consultant Selection, for all projects that utilize state and federal funds. Chapter 10 of the LAPM outlines the policies and procedures for the procurements and management of contracts for engineering and design related consultant services Architectural & Engineering (A&E) contracts on federal and state funded transportation projects to ensure compliance with applicable Federal and State laws and regulations. Caltrans has recently suggested that Chapter 10 be formally adopted by our Board through a Resolution. Chapter 10 is usually revised every year and Caltrans is continuously advising of the changing laws and regulations from the Federal Highway Administration. One way that Caltrans ensures that Transportation complies with Chapter 10 is to require that Exhibit 10-C A&E Consultant Contract Reviewers Checklist be completed and approved by Caltrans A&E Oversight unit. One of the requirements is that Transportation formally adopts Chapter 10 or Caltrans approves Transportation’s own procedures. Transportation requests to formally adopt Chapter 10 by Resolution since this has been Transportation’s procedure. Even with the adoption of LAPM Chapter 10, Transportation will continue to abide by the County’s Procurement Policy and any other applicable local, state, or federal law, regulation, or policy governing a particular procurement of services.

 

ALTERNATIVES

The Board could choose not to adopt the Resolution; however, this could jeopardize future state and federal funding if Transportation does not comply with LAPM Chapter 10.

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel has reviewed and approved the Resolution.

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

There is no change to Net County Cost associated with this item.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk of the Board will obtain the Chair’s signature on the original Resolution.

2) The Clerk of the Board will forward one (1) copy of the executed Resolution to Transportation, Fairlane Engineering, attention Matt Smeltzer.

 

STRATEGIC PLAN COMPONENT

Infrastructure, Good Governance

 

CONTACT

Rafael Martinez, Director

Department of Transportation