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File #: 20-0043    Version: 1
Type: Agenda Item Status: Approved
File created: 1/6/2020 In control: Board of Supervisors
On agenda: 2/11/2020 Final action: 2/11/2020
Title: Chief Administrative Office recommending the Board approve and sign three agreements with the El Dorado County Fair Association for three Capital Improvement Projects on the El Dorado County Fairgrounds property: 1) Removal of a hazardous building with agreement 4522 for a total amount of $26,487 to be completed by July 1, 2020; 2) Creation of a RV park and gated encroachment on Ray Lawyer Drive with agreement 4544 for a total amount of $165,857 to be completed by December 31, 2020; and 3) Replacement of light poles on the racetrack with agreement 4545 for a total amount of $34,253 to be completed by December 31, 2020. The Board approved funding for the projects on November 19, 2019 (Legistar item 19-1601). FUNDING: Transient Occupancy Tax funds.
Attachments: 1. A - Agreement 4522 Building Removal, 2. B - Blue Route Agreement 4522, 3. C - Agreement 4544 RV Park and Encroachment, 4. D - Blue Route Agreement 4544, 5. E - Agreement 4545 Racetrack Lighting, 6. F - Blue Route Agreement 4545, 7. G - CAO MEMO Revised Fair Agreements, 8. H - REVISED Agreement 4544 RV Sites & Encroachment, 9. I - REVISED Agreement 4545 Racetrack Lighting
Related files: 19-1601, 19-1121, 19-1841
Title
Chief Administrative Office recommending the Board approve and sign three agreements with the El Dorado County Fair Association for three Capital Improvement Projects on the El Dorado County Fairgrounds property:
1) Removal of a hazardous building with agreement 4522 for a total amount of $26,487 to be completed by July 1, 2020;
2) Creation of a RV park and gated encroachment on Ray Lawyer Drive with agreement 4544 for a total amount of $165,857 to be completed by December 31, 2020; and
3) Replacement of light poles on the racetrack with agreement 4545 for a total amount of $34,253 to be completed by December 31, 2020.
The Board approved funding for the projects on November 19, 2019 (Legistar item 19-1601).

FUNDING: Transient Occupancy Tax funds.
Body
DISCUSSION / BACKGROUND
At its March 29, 2005 meeting, the Board of Supervisors entered into an agreement with the El Dorado County Fair Association, Inc., a general non-profit corporation, for the continued management of the County Fair and Fairgrounds. The agreement states that the Fair Association will “have the use, possession and management of the fairgrounds for the period of this agreement.”

During a presentation to the Board on July 23, 2019 (Legistar 19-1121), the Fair Association outlined three proposed Capital Improvement Projects that they have requested funding for through Planning and Building’s Economic Development Division using Transient Occupancy Tax funding. The Board directed that they would consider these projects for funding during the excess fund balance process after the close of the fiscal year.

On November 19, 2019 (Legistar 19-1601), the Board approved funding for the three projects and directed staff to return to the Board with a budget transfer. On December 17, 2019 (Legistar item 19-1841) the Board authorized a budget transfer moving $226,600 into the Department 15 Special Projects account to fund the three requested projects. All projects will utilize Fair Association st...

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