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File #: 20-0159    Version: 1
Type: Agenda Item Status: Approved
File created: 1/24/2020 In control: Board of Supervisors
On agenda: 2/11/2020 Final action: 2/11/2020
Title: Recorder-Clerk Office recommending the Board consider the following: 1) Approve the use of Modernization Special Revenue Funds for reconfiguration construction costs of the Recorder-Clerk Office; and 2) Approve and authorize the Chair to sign the attached budget amendment, increasing revenue and appropriations in the Recorder-Clerk Office by $150,000, increasing revenue and appropriations in the Accumulated Capital Outlay budget in Facilities by $250,000, and adding a Fixed Asset to the Fixed Asset list for Building and Improvements to the Recorder-Clerk Department. (4/5 vote required to approve budget amendment) (Est. Time: 10 Min.) FUNDING: Modernization Special Revenue Trust Funds.
Attachments: 1. A - Recorder-Clerk Construction BTR 20-0159, 2. B - Recorder-Clerk Construction Presentation
Title
Recorder-Clerk Office recommending the Board consider the following:
1) Approve the use of Modernization Special Revenue Funds for reconfiguration construction costs of the Recorder-Clerk Office; and
2) Approve and authorize the Chair to sign the attached budget amendment, increasing revenue and appropriations in the Recorder-Clerk Office by $150,000, increasing revenue and appropriations in the Accumulated Capital Outlay budget in Facilities by $250,000, and adding a Fixed Asset to the Fixed Asset list for Building and Improvements to the Recorder-Clerk Department. (4/5 vote required to approve budget amendment) (Est. Time: 10 Min.)

FUNDING: Modernization Special Revenue Trust Funds.
Body
DISCUSSION / BACKGROUND
The Recorder-Clerk has been reviewing departmental processes and procedures. It was identified early on that the workflow of the office needed to be addressed. When entering the office, it is difficult to determine where a public service line is, what services the first counter provides, where research can be done or where to get certified copies. We have tried various signage without success. Staffing two counters impacts staff resources and limits staff time to work on other important projects. With the new recording system, there will be self-service kiosks available to order vital and official records copies as well as our index to research property. Having one public counter will allow staff to serve individuals at our counter and kiosks more efficiently. Previous construction in Building B was primarily completed to address safety issues and for ADA compliance and did not take into consideration office efficiencies.

To meet these objectives the project scope shall include the demolition of the existing breakroom, the adjacent storage/utility room, and the reception area including counter tops and associated casework. Office and reception area to be reconstructed with updated modular furniture and/or built in casework. Work sh...

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