Title
Department of Transportation recommending the Board:
1) Approve and authorize the Chair to sign the First Amendment to Agreement for Services 4082 with American Pavement Systems, Inc. amending Exhibit A, Scope of Work, with no changes to the not-to-exceed amount or term; and
2) Approve and authorize the Chair to sign the First Amendment to Agreement for Services 4083 with Pavement Coatings Co. amending Exhibit A, Scope of Work, with no changes to the not-to-exceed amount or term.
FUNDING: Local Discretionary Funds (Local), Road Fund (State), and SB1-RMRA (State).
Body
DISCUSSION / BACKGROUND
On August 13, 2019 (Item 6), the Board approved two (2) on-call Construction Service Agreements to provide various types of road surface treatments on County maintained roadways on the West and East Slope of the County on an as-needed basis as a result of a Request for Qualifications (RFQ) completed by Procurement and Contracts.
After the Agreements were fully-executed the Department of Transportation (Transportation) determined it would be beneficial and economical for micro-grinding specifications to be included in Exhibit A, Scope of Work. Micro-grinding will enhance the rideability on roadways prior to the application of a surface treatment. Both Amendments amend Exhibit A, Scope of Work, with no changes to the not-to-exceed amount or term on either contract.
ALTERNATIVES
The Board could choose not to approve the Amendments for each Contractor. This would prevent Transportation from using a micro-grind prior to completing surface treatments to increase the rideability of county roadways.
PRIOR BOARD ACTION
August 13, 2019, Legistar #19-0876, Item #6
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management
CAO RECOMMENDATION / COMMENTS
It is recommended the Board approve this item.
FINANCIAL IMPACT
There is no change to Net General Fund Cost associated with the proposed action. Sufficient appropriations are included in the Fiscal Year 2019/20 adopted budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's signature on two (2) originals of each of the Amendments.
2) The Clerk of the Board will return one (1) fully-executed original of each of the Amendments to CAO Procurement and Contracts Unit for further processing.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Department of Transportation