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File #: 20-0252    Version: 1
Type: Agenda Item Status: Approved
File created: 2/12/2020 In control: Board of Supervisors
On agenda: 3/24/2020 Final action: 3/24/2020
Title: Department of Transportation recommending the Board take the following actions related to the El Dorado Trail - Missouri Flat Road to El Dorado Project, CIP 97014 / 36109003, Contract 2778: 1) Retroactively approve and authorize the Board Chair to execute Contract Change Order 8 with Westcon Construction Corporation in the amount of $142,772.44; and 2) Find that an exception to the competitive bidding requirement exists for the work described and that a waiver of competitive bidding is appropriate for Contract Change Order 8. FUNDING: Accumulative Capital Outlay (<1%), Active Transportation Program (66%), Congestion Mitigation and Air Quality Program (25%), Air Quality Management District and Air Pollution Control District Grant (8%). (Federal Funds)
Attachments: 1. A - Contract Change Order #8, 2. Executed Contract Change Order
Related files: 19-0627, 19-0156, 19-1421, 20-0718
Title
Department of Transportation recommending the Board take the following actions related to the El Dorado Trail - Missouri Flat Road to El Dorado Project, CIP 97014 / 36109003, Contract 2778:
1) Retroactively approve and authorize the Board Chair to execute Contract Change Order 8 with Westcon Construction Corporation in the amount of $142,772.44; and
2) Find that an exception to the competitive bidding requirement exists for the work described and that a waiver of competitive bidding is appropriate for Contract Change Order 8.

FUNDING: Accumulative Capital Outlay (<1%), Active Transportation Program (66%), Congestion Mitigation and Air Quality Program (25%), Air Quality Management District and Air Pollution Control District Grant (8%). (Federal Funds)

Body
DISCUSSION / BACKGROUND
The contract for the El Dorado Trail - Missouri Flat Road to El Dorado Project (Project) was approved by the Board on April 30, 2019, Item 43, Legistar 19-0627, and Notice to Proceed was issued for June 17, 2019. The Department of Transportation (Transportation) brought an informational item to the Board on October 8, 2019, Item 23, Legistar 19-1421, to inform the Board the possibility of the Project exceeding the 10% contingency amount for Contract Change Orders (CCOs). As stated in that item, Transportation would return to the Board with any subsequent CCO that results in exceedance of the contingency budget with a formal request for the Board to retroactively approve those CCOs.

CCO 8 provides for the following extra work items performed by Westcon Construction Corporation (Westcon):

1) Compensating Westcon for the Asbestos Dust Mitigation Plan that was required by El Dorado County Air Quality Management District;
2) Compensating Westcon for eight (8) drainage dry wells that were installed and requested by the County to increase rainfall storage in areas with little to no storage;
3) Compensating Westcon for 130 LF of Hot Mix Asphalt (HMA) Dike (Type A) placed at Forni...

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