Title
Department of Transportation recommending the Board approve the following:
1) Award Bid 20-630-044 for the purchase of Waterborne Traffic Line Paint to the low qualified bidder, International Coatings Company, Inc. of Cerritos, CA;
2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $480,000 for a three (3) year period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund. (100% - Local).
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DISCUSSION / BACKGROUND
At the request of the Department of Transportation, the Chief Administrative Office, Procurement and Contracts Division issued an Invitation to Bid for the purchase of Waterborne Traffic Line Paint. Road marking paint material is necessary for striping and marking County roadways in accordance with State and Federal traffic regulations. Sixty-seven (67) invitations to bid were mailed, six (6) responses were received, none from local vendors.
Without this product roadways would not be properly marked, resulting in dangerous motoring and pedestrian conditions.
ALTERNATIVES
N/A
PRIOR BOARD ACTION
03/21/2017 - 17-0237, #17 - Approval of three year traffic line paint purchase order
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office, Procurement and Contracts Division
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
The Department of Transportation has sufficient funds in the adopted Fiscal Year 2020-21 budget for the recommended purchase. Typically, road marking paint material is funded by the Road Fund for routine road maintenance purposes. Occasionally, supplies are required for maintenance work funded by alternate sources, such as Tribe funds. Future year budget proposals will include funding from the appropriate sources for purchases under the remaining term of the blanket purchase order for Board consideration.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance, Infrastructure
CONTACT
Rafael Martinez, Director, Department of Transportation
Michele Weimer, Procurement and Contracts Manager