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File #: 20-0483    Version: 1
Type: Agenda Item Status: Approved
File created: 3/27/2020 In control: Board of Supervisors
On agenda: 4/14/2020 Final action: 4/14/2020
Title: Chief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Make findings that due to the temporary or occasional nature of the remote work it is recommended to contract out, in accordance with Chapter 3.13, Section 3.13.030 of the County Contracting Out Ordinance, for janitorial services for a facility outside the main government center locations; and 2) Authorize the Purchasing Agent, contingent upon final County Counsel and Risk Management approval, to sign retroactive Agreement for Services No. 4825 with Jani-King of California, Inc. and authorize the County Contract Administrator to issue a retroactive Notice to Proceed (to April 1st, 2020) to provide routine janitorial services at the El Dorado Hills Senior Center. The Agreement is for two years with a not to exceed amount of $64,834. FUNDING: General Fund.
Attachments: 1. A - Agreement for Service No. 4825 DRAFT
Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Make findings that due to the temporary or occasional nature of the remote work it is recommended to contract out, in accordance with Chapter 3.13, Section 3.13.030 of the County Contracting Out Ordinance, for janitorial services for a facility outside the main government center locations; and
2) Authorize the Purchasing Agent, contingent upon final County Counsel and Risk Management approval, to sign retroactive Agreement for Services No. 4825 with Jani-King of California, Inc. and authorize the County Contract Administrator to issue a retroactive Notice to Proceed (to April 1st, 2020) to provide routine janitorial services at the El Dorado Hills Senior Center. The Agreement is for two years with a not to exceed amount of $64,834.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Bids for routine janitorial services at the El Dorado Hills Senior Center were solicited in December 2019 and a contract to the lowest bidder was submitted for processing shortly thereafter. The contract was anticipated to be in place with routine services beginning on April 1, 2020.

On March 25th, 2020, the low bid Contractor advised the County they were no longer interested in the contract due to concerns with COVID-19. Immediately after being informed of this development a new contract was negotiated with the second lowest bidder (Jani-King of California, Inc.) and was submitted for rush processing.

The current janitorial services agreement is due to terminate on March 31, 2020, and the site will be left without janitorial services entirely without a retroactive Agreement and Notice to Proceed effective April 1, 2020. Agreement for Services No. 4825 is for two years and a total not to exceed amount of $64,834. The monthly rate is held at $2,285 throughout the term with a $10,000 as-needed allowance for deep cleaning needs above and beyond their normal routine cle...

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