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File #: 20-0472    Version: 1
Type: Agenda Item Status: Approved
File created: 3/25/2020 In control: Board of Supervisors
On agenda: 4/14/2020 Final action: 4/14/2020
Title: Sheriff’s Office recommending the Board approve the following: 1) Award Bid 20-340-045 for the purchase of wildfire personal protective equipment to the low qualified bidder, L.N. Curtis & Sons of Walnut Creek, CA.; 2) Authorize the Purchasing Agent to issue a purchase order in the amount of $203,238.70 plus applicable taxes and fees (estimated at $14,734.80); and 3) Authorize the Purchasing Agent to increase the purchase order on an “as needed” basis during the awarded period as long as funding is available within the requesting department’s budget. FUNDING: Rural Counties (State) funding.
Attachments: 1. A - 20-340-045 Fire PPE - Award 04-14-20.pdf, 2. B - 20-340-045 Fire PPE 04-14-20.pdf, 3. C - 20-340-045 Fire PPE - BID 04-14-20.pdf

Title

Sheriff’s Office recommending the Board approve the following:

1) Award Bid 20-340-045 for the purchase of wildfire personal protective equipment to the low qualified bidder, L.N. Curtis & Sons of Walnut Creek, CA.;

2) Authorize the Purchasing Agent to issue a purchase order in the amount of $203,238.70 plus applicable taxes and fees (estimated at $14,734.80); and

3) Authorize the Purchasing Agent to increase the purchase order on an “as needed” basis during the awarded period as long as funding is available within the requesting department’s budget.

 

FUNDING: Rural Counties (State) funding.

Body

DISCUSSION / BACKGROUND

At the request of the Sheriff’s Office, the Procurement and Contracts Division issued an invitation to Bid #20-340-045 for the purchase of wildfire protective equipment, including: jackets, pants, and forest fire shelters for Sheriff’s Office staff.  Thirty-nine (39) Bid Notification Letters were mailed, five (5) to local vendors.  Three (3) qualified responses were received, none from local vendors.

 

ALTERNATIVES

If the Board does not approve the agenda item, the Sheriff’s Office will not be able to properly outfit staff against the growing risk of wildfires. 

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

The Procurement and Contracts Division issued and completed the formal bid process.

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

The Sheriff’s Office has budgeted for this expense with the use of Rural Counties monies, therefore, there is no increase to Net County Cost.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Providing appropriate resources increases public safety.

 

CONTACT

Undersheriff Randy Peshon

Michelle Weimer, Purchasing Agent