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File #: 20-0449    Version: 1
Type: Agenda Item Status: Continued
File created: 3/19/2020 In control: Board of Supervisors
On agenda: 4/21/2020 Final action: 4/21/2020
Title: Assessor recommending the Board adopt and authorize the Chair to sign Resolution 066-2020 amending the Assessor’s current authorized personnel allocation to realign job classifications with the new workflow in the Megabyte property tax system, noting that department-specific recruitments will be conducted and vacated positions will subsequently be deleted. The Resolution will: 1) Increase the Property Transfer Specialist allocation by 1.0 FTE; 2) Add a 1.0 FTE Appraiser Aide allocation; and 3) Add a 1.0 FTE Supervising Appraiser allocation. (Est. Time: 15 Min.) FUNDING: General Fund.
Attachments: 1. A - Assessor Resolution
Related files: 21-1451
Title
Assessor recommending the Board adopt and authorize the Chair to sign Resolution 066-2020 amending the Assessor’s current authorized personnel allocation to realign job classifications with the new workflow in the Megabyte property tax system, noting that department-specific recruitments will be conducted and vacated positions will subsequently be deleted. The Resolution will:
1) Increase the Property Transfer Specialist allocation by 1.0 FTE;
2) Add a 1.0 FTE Appraiser Aide allocation; and
3) Add a 1.0 FTE Supervising Appraiser allocation. (Est. Time: 15 Min.)

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
Reason for Recommendation:
The organizational structure in the Assessor Office was configured to maximize effective use of the M204 property tax system. After reviewing workflow processes, assignments and structure in the recently installed Megabyte Property Tax System (MPS) the Assessor has determined that organizational realignment is necessary to increase effective use of the new system and resolve staff utilization issues. Human Resources and the Chief Administrative Office have reviewed the justification submitted by the Assessor supporting the proposed personnel changes and have determined the justification supports the request.

Justification:
Increase in the Property Transfer Specialist allocation - MPS processes events differently than M204. More work is required in the processing of property transfers and less in assessment support activities. MPS consolidates various elements of work in programs operated and used by the Transfer section that, in the old workflow, would be assigned to Assessment Technicians. As an example, the old document processing workflow in M204 sent the previous days recorded deeds to the drafting section for validation of the parcel number by an Assessment Technician. The new MPS system automatically sends the recorded deed directly into the Transfer section work queue, effectively bypassing the old valida...

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