Share to Facebook Share to Twitter Bookmark and Share
File #: 20-0242    Version: 1
Type: Agenda Item Status: Approved
File created: 2/10/2020 In control: Board of Supervisors
On agenda: 5/5/2020 Final action: 5/5/2020
Title: Auditor-Controller and the Chief Administrative Officer recommending the Board authorize an amendment to the perpetual agreement between Hinderliter, deLlamas & Associates and El Dorado County for the provision of specialized sales tax analysis and recovery services. FUNDING: General Fund.
Attachments: 1. A - HdL Ltr JHarn 4-13-20., 2. B - HdL Contract 9-17-96, 3. C - HdL Amd Blue Route, 4. D - HdL Amd 1 signed, 5. Executed Agreement for Services #1

Title

Auditor-Controller and the Chief Administrative Officer recommending the Board authorize an amendment to the perpetual agreement between Hinderliter, deLlamas & Associates and El Dorado County for the provision of specialized sales tax analysis and recovery services.

 

FUNDING:  General Fund.

...Body

DISCUSSION / BACKGROUND

The Auditor-Controller administers one (1) agreement for service that does not have a stated contract term, thus renewing automatically from year to year.  Pursuant to Board Policy C-17, departments must obtain authorization from the Board of Supervisors initially, and on an annual basis to utilize any contract that does not have a stated contract term.

 

Under this agreement, HdL provides specialized services to the County.  HdL has the unique ability to provide a combination of report preparation and data analysis necessary to effectively manage the County’s sales tax base and to recover revenues erroneously allocated to other jurisdiction and allocation pools.  HdL has in place programs, equipment, and personnel to deliver this sales tax service.  HdL partners with over 500 government agencies in 11 states, making them the preeminent authority in specialty sales tax services.

 

ALTERNATIVES

N/A

 

PRIOR BOARD ACTION

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Chief Administrative Office

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

The net cost of the contract varies based on sales and/or use tax received by the County as a result of audit and recovery work performed by the Contractor.  The original contract with HdL was established in 1996 with a monthly fee of $325.00 per month.  The amendment would increase that fee to $550.00 per month.  Costs are offset with sales tax revenue that would otherwise have not been received.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

N/A

 

CONTACT

Joe Harn