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File #: 20-0588    Version: 1
Type: Agenda Item Status: Approved
File created: 4/20/2020 In control: Board of Supervisors
On agenda: 5/5/2020 Final action: 5/5/2020
Title: Department of Transportation recommending the Board: 1) Approve and authorize the Chair Purchasing Agent, or designee, to sign Amendment 1 to Agreement 461-S1711 with Bender Rosenthal, Inc., for as needed right of way services to extend the term from May 8, 2020 to May 8, 2021, with no change to compensation; and 2) Approve and authorize the Chair Purchasing Agent, or designee, to sign Amendment 1 to Agreement 462-S1711 with Pattison & Associates, Inc., for as needed right of way services to extend the term from May 8, 2020 to May 8, 2021 with no change to compensation. FUNDING: For various Capital Improvement Program and Environmental Improvement Program projects, funding will be provided by associated Federal, State, and Local funding sources.
Attachments: 1. A - Approved CRS - Bender Rosenthal, 2. B - Approved CRS - Pattison & Associates, 3. C - Bender Rosenthal Amendment, 4. D - Pattison & Associates Amendment, 5. E - Original Bender Agreement, 6. F - Original Pattison Agreement, 7. Executed Pattison & Associates, Inc. Agreement 869, 8. Executed Bender Rosenthal, Inc. Agreement 868
Related files: 17-0156, 17-0155, 21-0354, 21-0353
Title
Department of Transportation recommending the Board:
1) Approve and authorize the Chair Purchasing Agent, or designee, to sign Amendment 1 to Agreement 461-S1711 with Bender Rosenthal, Inc., for as needed right of way services to extend the term from May 8, 2020 to May 8, 2021, with no change to compensation; and
2) Approve and authorize the Chair Purchasing Agent, or designee, to sign Amendment 1 to Agreement 462-S1711 with Pattison & Associates, Inc., for as needed right of way services to extend the term from May 8, 2020 to May 8, 2021 with no change to compensation.

FUNDING: For various Capital Improvement Program and Environmental Improvement Program projects, funding will be provided by associated Federal, State, and Local funding sources.
Body
DISCUSSION / BACKGROUND
In October 2016, County Procurement and Contracts conducted a Request for Qualifications process for the Community Development Agency. Statements of Qualifications were evaluated and ranked and a list of acceptable right of way service vendors was established. For real property appraisals, acquisition services, and relocation services, Bender Rosenthal, Inc. (Bender Rosenthal) and Pattison& Associates, Inc. (Pattison) were ranked the top two of a field of nine participants.

On May 9, 2017, the Board approved Agreement 461-S1711 with Bender Rosenthal, (Item 25) and Agreement 462-S1711 with Pattison, (Item 26).

Transportation is required to use outside consultant appraisers for right of way valuations to ensure independent and unbiased findings, and where with such property acquisitions, the possibility of eminent domain proceedings exist. The use of independent appraisers is mandated by regulations associated with the requirements imposed by the use of federal and state funding on virtually all of Transportation’s construction projects. In the event that an acquisition becomes the subject of an eminent domain proceeding, the testimony of the independent appraiser, as well as...

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