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File #: 20-0517    Version: 1
Type: Agenda Item Status: Approved
File created: 4/3/2020 In control: Board of Supervisors
On agenda: 5/12/2020 Final action: 5/12/2020
Title: Department of Transportation recommending the Board approve and authorize the Chair to sign the Federal Apportionment Exchange and State Match Program Agreement X20-5925(179) with the California Department of Transportation, allowing direct exchange with the State of $359,164 in Fiscal Year 2019-20 Regional Surface Transportation Program and Regional Surface Transportation Block Grant Program Exchange Funds and allowing for the disbursement of $100,000 in State Match Funds (total funding to be received is $459,164). FUNDING: Regional Surface Transportation Program and Regional Surface Transportation Block Grant Program Exchange Funds. (100% - State)
Attachments: 1. A - Counsel Approval, 2. B - X20-5925(179)
Related files: 19-0738

Title

Department of Transportation recommending the Board approve and authorize the Chair to sign the Federal Apportionment Exchange and State Match Program Agreement X20-5925(179) with the California Department of Transportation, allowing direct exchange with the State of $359,164 in Fiscal Year 2019-20 Regional Surface Transportation Program and Regional Surface Transportation Block Grant Program Exchange Funds and allowing for the disbursement of $100,000 in State Match Funds (total funding to be received is $459,164).

 

FUNDING: Regional Surface Transportation Program and Regional Surface Transportation Block Grant Program Exchange Funds.  (100% - State)

Body

DISCUSSION / BACKGROUND

Section 182.6 of the Streets and Highways Code, as modified, authorizes the County to exchange the assigned federal apportionments made available to the County under the Moving Ahead for Progress in the 21st Century Act (MAP-21), and Regional Surface Transportation Program (RSTP) for nonfederal State Highway Account funds.

 

In accordance with the Agreement between the County and Caltrans, $359,164 in federal funding (Section 182.6 of the Streets and Highways Code) is being exchanged for a like amount of State funds.  An additional $100,000 of State Matching Funds (Section 182.9 of the Streets and Highways Code) is also being made available.  By exchanging the federal monies with State monies, funds become less restrictive in use.  The funding Transportation is seeking to exchange is federal in nature and will require the National Environmental Policy Act (NEPA) environmental documentation to be completed in addition to California Environmental Quality Act environmental documentation.  This can substantially increase the cost of transportation projects.  By exchanging these funds, Transportation can complete projects at a lower cost since NEPA environmental documentation will not be required.

 

ALTERNATIVES

If the exchange is not approved, funding will still be available but NEPA documentation will be required.  This additional documentation will raise the cost of projects.

 

PRIOR BOARD ACTION

On June 4, 2019 (Item 26), the Board approved a similar agreement with Caltrans for Fiscal Year 2018/2019 for $459,164.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Caltrans and County Counsel have reviewed and approved this Agreement.

 

CAO RECOMMENDATION / COMMENTS

It is recommended that the Board approve this item. 

 

FINANCIAL IMPACT

In accordance with the Federal Exchange and State Match Program Agreement, Transportation will allocate $359,164 in Exchange funds for various transportation improvement projects and $100,000 of State Match Funds will be allocated for use as a match on existing and anticipated state and federally funded transportation projects as approved by the Board on June 4, 2019 (Item 26) in the 2019 Capital Improvement Program.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk of the Board will obtain the Chair's signature on two (2) originals of the Agreement.

2) The Clerk of the Board will forward the two (2) partially-executed original Agreements to CAO, Community Development, Finance and Administration, for further processing.

 

STRATEGIC PLAN COMPONENT

Infrastructure, Good Governance

 

CONTACT

Rafael Martinez, Director

Department of Transportation