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File #: 20-0596    Version: 1
Type: Agenda Item Status: Approved
File created: 4/21/2020 In control: Board of Supervisors
On agenda: 5/19/2020 Final action: 5/19/2020
Title: Elections Department recommending the Board: 1) Authorize and approve the continued use of perpetual agreement 4052, with Granicus LLC., for Campaign Docs and eCampaign annual software subscription and hosting fee agreement in the amount of $13,893, for monitoring receipt of required forms and expenditures for election campaigns, as well and other election related activities; and 2) Authorize all actions necessary for the continuation of the perpetual agreement 4052, Campaign Docs and eCampaign Filings, including extension of the software maintenance as required by the agreements. Upon approval, Agreement term will continue from June 20, 2020, through June 19, 2021. FUNDING: General Fund.
Attachments: 1. A - Original Blue Route 05-19-20, 2. B - Original Agreement 05-19-20
Related files: 19-0800, 21-0817
Title
Elections Department recommending the Board:
1) Authorize and approve the continued use of perpetual agreement 4052, with Granicus LLC., for Campaign Docs and eCampaign annual software subscription and hosting fee agreement in the amount of $13,893, for monitoring receipt of required forms and expenditures for election campaigns, as well and other election related activities; and
2) Authorize all actions necessary for the continuation of the perpetual agreement 4052, Campaign Docs and eCampaign Filings, including extension of the software maintenance as required by the agreements. Upon approval, Agreement term will continue from June 20, 2020, through June 19, 2021.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Board is being asked to approve the current perpetual software license agreement #4052, Campaign Docs 400 Filings, which monitors receipt and expenditures in election campaigns and other activities related to public officials and election related activities for the remainder of FY 2019-20 and FY 2020-21. The Elections Department advises and seeks approval from the Board annually to continue this agreement. Funding is included in FY 2020-21 budget to accommodate on-going license and maintenance requirements. Granicus, LLC provides for monitoring receipt and expenditures in election campaigns and other activities related to public officials and election related activities to ensure compliance with the Political Reform Act of 1974.

Any future changes to the terms and conditions of this agreement, other than the authorized price increases and date extensions, will be brought to the Board for approval.

This software subscription and hosting fee includes software maintenance and support and is necessary to operate our Campaign Docs 400 filings for the Elections Department. The Elections Department is bringing this matter before the Board per Board Policy C-17, which requires that perpetual agreements or agreement without an end date be...

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