Title
Department of Transportation, Chief Administrative Office - Facilities Division, Environmental Management Department, and the Agriculture Department, recommending the Board approve the following:
1) Award Bid No. 20-675-056 for the purchase of Herbicides to the low qualified bidder, Nutrien Ag Solutions of Sacramento, CA;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $345,000 for a thirty-six (36) month period following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund Discretionary - Department of Transportation; General Fund - Facilities; California Department of Food and Agriculture and United States Forest Service grant funds - Agriculture; County Service Area No. 10 - Solid Waste - Environmental Management.
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DISCUSSION / BACKGROUND
The Chief Administrative Office, Procurement and Contracts Division issued an Invitation to Bid for Herbicides. Herbicides are used by Transportation, Environmental Management, Facilities, and the Agriculture Department for clearing vegetation along County roadways, trails, facilities, and the Union Mine Septage Treatment Plant that may cause public safety issues if not addressed.
Ten (10) Invitations to Bid were mailed. Five (5) qualified responses were received, none from local vendors. Nutrien Ag Solutions of Sacramento, CA was the lowest qualified bidder. The department is requesting to award a purchase contract in the amount of $345,000 for a three year term.
ALTERNATIVES
Without Herbicides the various Departments would not be able to perform their duties of vegetation control, which could cause drainage diversion, increase fire hazards, obscure visibility on roadways and trails, and lead to other potential safety related hazards.
PRIOR BOARD ACTION
08/14/2018; Legistar File #18-1152; Agenda Item #3 - Increase contract #3208.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Chief Administrative Office, Procurement and Contracts Division issued the Invitation to Bid.
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
Funding is available within the participating departments’ budgets. Road Fund Discretionary - Department of Transportation budgets $100,000.00 / year; General Fund - Facilities $10,000.00 / year; California Department of Food and Agriculture and United States Forest Service grant funds - Agriculture - $3,000.00 / year, County Service Area No. 10 - Solid Waste - Environmental Management $2,000.00 / year.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Michele Weimer, Procurement and Contracts Manager