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File #: 20-0601    Version: 1
Type: Agenda Item Status: Approved
File created: 4/22/2020 In control: Board of Supervisors
On agenda: 6/9/2020 Final action: 6/9/2020
Title: Sheriff's Office recommending the Board: 1) Waive the competitive bidding requirements for the purchase of kitchen and laundry cleaning equipment, supplies, and tamper resistant chemical dispenser for both the Placerville and South Lake Tahoe jails in accordance with Purchasing Ordinance 3.12.160, Section D for Contract 2977; 2)Authorize the Purchasing Agent to increase purchase contract 2977 in the amount of $150,000 ($50,000/year) for a total amount of $248,000 and extend the term by three (3) years with an ending date of June 30, 2023; and 3) Authorize the Purchasing Agent to increase the purchase contract as needed during the term as long as funding is available within the Department's budget. FUNDING: General Fund.
Attachments: 1. A - Sole Source 06-09-20
Title
Sheriff's Office recommending the Board:
1) Waive the competitive bidding requirements for the purchase of kitchen and laundry cleaning equipment, supplies, and tamper resistant chemical dispenser for both the Placerville and South Lake Tahoe jails in accordance with Purchasing Ordinance 3.12.160, Section D for Contract 2977;
2)Authorize the Purchasing Agent to increase purchase contract 2977 in the amount of $150,000 ($50,000/year) for a total amount of $248,000 and extend the term by three (3) years with an ending date of June 30, 2023; and
3) Authorize the Purchasing Agent to increase the purchase contract as needed during the term as long as funding is available within the Department's budget.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Sheriff’s Office currently utilizes Ecolab to rent dishwashers for the South Lake Tahoe Jail on a perpetual basis, therefore, a sole source contract agreement for supplies corresponding with those rentals has been utilized.

Funds are being added to the purchase contract to cover costs in FY 2019/20, and in future years through June 30, 2023. A request for Authority to be given to the Purchasing Agent to increase the value of the purchase contract as long as the Department has the funding in the budget to prevent having to bring the purchase contract to the Board for multiple approvals.

Additionally, this contract provides the Sheriff’s Office the opportunity to purchase additional cleaning supplies utilized in both jails during the COVID-19 pandemic.

ALTERNATIVES
N/A

PRIOR BOARD ACTION
N/A

OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts has reviewed and approved the sole source agreement with Ecolab.

CAO RECOMMENDATION / COMMENTS
Approve as recommended.

FINANCIAL IMPACT
No increase to net county cost as these funds are part of the Sheriff’s Office annual budget.

CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A

STRATEGIC PLAN COMPONENT
Safe and healthy environments promote public...

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