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File #: 20-0645    Version: 1
Type: Agenda Item Status: Approved
File created: 5/1/2020 In control: Board of Supervisors
On agenda: 6/9/2020 Final action: 6/9/2020
Title: Chief Administrative Office, Airports Division, recommending the Board take the following actions pertaining to the Placerville Airport - Taxiway Edge Lights Project, Contract 3204, PW 17-31163, Project 93130 / 35401003: 1) Approve and authorize the Chair to sign the Notice of Acceptance with KOBO Utility Construction Corp.; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Airports Division after the one-year (1-year) guarantee period. FUNDING: Federal Aviation Administration Grant - Federal Funds (90%), State of California Department of Transportation Division of Aeronautics (4.5%), and Accumulative Capital Outlay Funds (5.5%).
Attachments: 1. A - Notice of Acceptance 6-9-20, 2. Executed NOA

Title

Chief Administrative Office, Airports Division, recommending the Board take the following actions pertaining to the Placerville Airport - Taxiway Edge Lights Project, Contract 3204, PW 17-31163, Project 93130 / 35401003:

1) Approve and authorize the Chair to sign the Notice of Acceptance with KOBO Utility Construction Corp.; and

2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Airports Division after the one-year (1-year) guarantee period.

 

FUNDING:  Federal Aviation Administration Grant - Federal Funds (90%), State of California Department of Transportation Division of Aeronautics (4.5%), and Accumulative Capital Outlay Funds (5.5%).

Body

DISCUSSION / BACKGROUND

The contract for the Placerville Airport - Taxiway Edge Lights Project (Project) was approved by the Board on September 11, 2018 (Item 19).  Construction was substantially completed on March 12, 2020.  Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies.  Recordation of the Notice of Acceptance will also start the one-year (1-year) time frame for releasing the Payment and Performance Bonds to the Surety.

 

Direct Construction Cost Summary:

 

Direct Construction Budget

$563,000.00

Original Bid Price

$496,055.00

Contract Change Order Cost

($103,899.14)

Total Direct Construction Cost

$392,155.86

 

There is one Contract Change Order on the Project, which includes additional work that was approved to remove and replace in layers two types of rock in order to complete the installation of the new conduit, counterpoise, and base cans along the shoulders of the helipad area on the west end of the taxiway in the amount of $7,918.36.  The Contract Change Order also includes a decrease of $111,817.50 to balance the final material quantities used during Project construction, bringing the total Contract Change Order cost to -$103,899.14.

 

The costs listed in the Direct Construction Cost Summary above are estimates.  The Airports Division will be closing out the Project with the Contractor and finalizing costs over the coming weeks.  Any significant deviations from the estimates above that exceed the Chief Administrative Office (CAO), Airports Division’s, allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.

 

ALTERNATIVES

The Board could choose to not follow the recommended actions in this Legistar item; however, doing so would make the County non-compliant with the Project’s Agreement and Contract Documents, previously approved by the Board.

 

PRIOR BOARD ACTION

The original Agreement was approved on the Consent Calendar on September 11, 2018, Item 19, Legistar file ID 18-1350.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Recorder/Clerk’s Office

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

There is no change to Net County Cost associated with this item.  The anticipated direct construction cost is less than the direct construction budget established by the Board.  The Project was included in the adopted 2019 Capital Improvement Program, with funding provided by a Federal Aviation Administration Grant (90%), a State of California Department of Transportation Division of Aeronautics Grant (4.5%), and Accumulative Capital Outlay Funds (5.5%).

 

CLERK OF THE BOARD FOLLOW-UP ACTIONS

1) Following signature by the Board Chair, the Clerk of the Board will send the Notice of Acceptance to the Recorder/Clerk’s Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to the CAO, Airports Division, to the attention of Sherrie Busby, Building C of the County Government Center.

2) One (1) year after the recordation of the Notice of Acceptance, the CAO, Airports Division, will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds to the Surety.

 

STRATEGIC PLAN COMPONENT

Infrastructure, Public Safety

 

CONTACT

Creighton Avila, Deputy Chief Administrative Officer