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Health and Human Services Agency (HHSA) recommending the Board:
1) Approve and authorize the Chair to sign Amendment 1 to Funding-Out Agreement 4115 with A Westfall Dental Corporation, to support their mobile dental program, to extend the term to June 30, 2021, with no change to the maximum contractual obligation of $40,000; and
2) Authorize the Director of HHSA, or designee, to execute further documents relating to Funding-Out Agreement 4115, including amendments, which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: 100% State Funding: California Department of Public Health Oral Health Grant 17-10689.
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DISCUSSION / BACKGROUND:
On January 29, 2018, effective January 1, 2018, The California Department of Public Health awarded the El Dorado County Local Oral Health Program (LOHP) Grant #17-10689 (Grant) to the County of El Dorado Health and Human Services Agency (HHSA) for the purpose of providing activities that support the state oral health plan; build capacity at the local level for the facilitation and implementation of education, prevention, linkage to treatment, surveillance; and case management services in the community.
Under the LOHP Grant, HHSA executed a similar Agreement with El Dorado County Community Health Center (#3391, File ID: 18-1582, item 15) to purchase mobile dental equipment for the express purpose of expanding the mobile oral health prevention and treatment program in the County. The program serves schools within the County and is at capacity.
HHSA performed an informal bid solicitation in accordance with funding requirements, contacting eleven dental service providers throughout the County for their interest and qualifications to provide preventative services to EDC Medi-Cal recipient children if provided with the funds to purchase mobile/portable dental equipment. A Westfall Dental Corporation (AWDC), located in South Lake Tahoe, was selected to receive Grant funding. AWDC is a community partner that currently operates a dental clinic serving El Dorado County.
Additionally, AWDC serves as a participant on the LOHP advisory committee; assisted with execution of the County’s oral health improvement plan; and helped establish a communication framework for oral health partnerships within the County.
Funding-Out Agreement 4115 (Agreement) with AWDC was approved by the Board of Supervisors on August 9, 2019 (File ID 19-0971, No. 8). The purpose of the Agreement is to reimburse AWDC for the purchase of dental equipment and supplies to further its capacity to provide services to the underserved in the rural populations of the County. As AWDC is a small business, it has not been able to bear the entirety of purchasing all of the items and then wait for reimbursement. Proposed Amendment 1 extends the termination date to June 30, 2021, thus allowing AWDC additional time to purchase the items and supplies.
ALTERNATIVES:
Should the Board decline to authorize Amendment 1 to this Funding-Out Agreement, the Agreement will expire on June 30, 2020. A Westfall will not be able to purchase the remaining items listed in the Amendment and it will take longer to expand their mobile dental program and further impacting the underserved in the rural populations in the County.
PRIOR BOARD ACTION:
1) 08/09/19, 19-0971, HHSA A Westfall Dental, 4115
2) 11/24/17, 17-1193, HHSA Local Oral Health Grant Application
3) 11/13/18, 18-1582, HHSA EDC Community Health Center Agreement 3391
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Approved by County Counsel
CAO RECOMMENDATION:
It is recommended that the Board approve this item.
FINANCIAL IMPACT:
There is no Net County Cost associated with this Agenda item. Sufficient Grant funded appropriations are included in the Fiscal Year 2020-2021 Budget.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Clerk of the Board to obtain the Chair’s signature on two (2) originals of Amendment 1 to Agreement 4115.
2) Clerk of the Board to return one (1) fully executed Amendment 1 to Health and Human Services Agency, Contracts Unit, 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
County Strategic Plan, Healthy Communities goal, Objective 1: “Protect against adverse outcomes among children, adults, and senior citizens.”
CONTACT
Don Semon, Director, Health and Human Services Agency