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File #: 20-0717    Version: 1
Type: Agenda Item Status: Approved
File created: 5/19/2020 In control: Board of Supervisors
On agenda: 6/23/2020 Final action: 6/23/2020
Title: Chief Administrative Office, Procurement and Contracts Division, and Information Technology Department recommending the Board: 1) Waive formal bid requirements in accordance Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D; 2) Authorize the Purchasing Agent to utilize the State of California's competitively bid Contract 1-17-70-05A, Supplement 7 for the acquisition of Dell Monitors for use by all County Departments; 3) Authorized the Purchasing Agent to extend for one additional year and increase FENIX Contract 3942 for the countywide purchase of monitors by $51,000, bringing the contract value to $150,000 and the contract term through 6/30/2021; and 4) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Various - General Fund and Non-General Fund.
Attachments: 1. A - State Contract #1-17-70-05A and Counsel Approval, 2. B - Competitive Market Analysis
Title
Chief Administrative Office, Procurement and Contracts Division, and Information Technology Department recommending the Board:
1) Waive formal bid requirements in accordance Purchasing Ordinance 3.12.160, exemptions from competitive process, Section D;
2) Authorize the Purchasing Agent to utilize the State of California's competitively bid Contract 1-17-70-05A, Supplement 7 for the acquisition of Dell Monitors for use by all County Departments;
3) Authorized the Purchasing Agent to extend for one additional year and increase FENIX Contract 3942 for the countywide purchase of monitors by $51,000, bringing the contract value to $150,000 and the contract term through 6/30/2021; and
4) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: Various - General Fund and Non-General Fund.
Body
DISCUSSION / BACKGROUND
The County of El Dorado purchases monitors through the State of California Department of General Services, Procurement Division's agreement with Granite Data Solutions, contract 1-17-70-05A, with a contract term of 07/01/2017 through 06/30/2021.

Information Technologies has reviewed the need for monitors with all County Departments through the term of the contract and is recommending that a change order be approved to extend and increase FENIX Contract #3942 by $51,000 to cover anticipated purchases. This will increase the contract value to $150,000 and extend the contract term to 06/30/2021. The requested increase for the purchase order contract will accommodate the specific needs identified by departments and provide flexibility to accommodate any additional needs that become known prior to the end of the contract term. Over the course of the past year, departments have purchased over $75,000 in monitors on the current contract.

ALTERNATIVES
The Board could choose to not approve the recommended ...

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