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File #: 20-0780    Version: 1
Type: Agenda Item Status: Approved
File created: 6/4/2020 In control: Board of Supervisors
On agenda: 6/23/2020 Final action: 6/23/2020
Title: Library Department recommending the Board approve the continuation of the following perpetual agreements for Fiscal Year 2020-2021 for a total amount of $34,500; 1) Agreement 3094 with OCLC, Inc. for ongoing online cataloging in the amount of $10,500: 2) Agreement 651 with CALIFA for public internet access in the amount of $9,000; and 3) Agreement 2074 with TechLogic Corporation for maintenance and technical support for the automated materials handling system in the amount of $15,000. FUNDING: General Fund (45%), CSA10 (38%), Other (17%).
Attachments: 1. Perpetual Agreement 20-21.pdf
Related files: 21-0479

Title

Library Department recommending the Board approve the continuation of the following perpetual agreements for Fiscal Year 2020-2021 for a total amount of $34,500;

1) Agreement 3094 with OCLC, Inc. for ongoing online cataloging in the amount of $10,500:

2) Agreement 651 with CALIFA for public internet access in the amount of $9,000; and

3) Agreement 2074 with TechLogic Corporation for maintenance and technical support for the automated materials handling system in the amount of $15,000.

 

FUNDING: General Fund (45%), CSA10 (38%), Other (17%).

Body

DISCUSSION / BACKGROUND

The Library Department manages perpetual agreements for ongoing online cataloging, internet access, and maintenance and technical support for the automated materials handling system. 

 

The Library Department is bringing this matter before your Board pursuant to BOS Policy C-17 Section 4.5 which states "Departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term". The agreements are listed on Attachment "A".

 

Library Department will initiate a change order in FENIX for each agreement to continue the agreements for fiscal year 2020-21. 

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Procurement and Contracts

 

CAO RECOMMENDATION

Approve as recommended.

 

FINANCIAL IMPACT

Funding is included in the Recommended Budget for FY 2020-21.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

None.

 

STRATEGIC PLAN COMPONENT

N/A

 

CONTACT

Carolyn Brooks, Library Director