Title
Library Department recommending the Board approve the continuation of the following perpetual agreements for Fiscal Year 2020-2021 for a total amount of $34,500;
1) Agreement 3094 with OCLC, Inc. for ongoing online cataloging in the amount of $10,500:
2) Agreement 651 with CALIFA for public internet access in the amount of $9,000; and
3) Agreement 2074 with TechLogic Corporation for maintenance and technical support for the automated materials handling system in the amount of $15,000.
FUNDING: General Fund (45%), CSA10 (38%), Other (17%).
Body
DISCUSSION / BACKGROUND
The Library Department manages perpetual agreements for ongoing online cataloging, internet access, and maintenance and technical support for the automated materials handling system.
The Library Department is bringing this matter before your Board pursuant to BOS Policy C-17 Section 4.5 which states "Departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term". The agreements are listed on Attachment "A".
Library Department will initiate a change order in FENIX for each agreement to continue the agreements for fiscal year 2020-21.
ALTERNATIVES
N/A
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Procurement and Contracts
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
Funding is included in the Recommended Budget for FY 2020-21.
CLERK OF THE BOARD FOLLOW UP ACTIONS
None.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
Carolyn Brooks, Library Director