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File #: 20-0801    Version: 1
Type: Agenda Item Status: Approved
File created: 6/10/2020 In control: Board of Supervisors
On agenda: 6/30/2020 Final action: 6/30/2020
Title: Chief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Pursuant to Public Contract Code 5101, grant Brazos Urethane, Inc., the apparent low bidder concerning Bid 20-968-023 (to provide roofing overlays at the Placerville Main Library and Administration Buildings A & B) relief from its bid due to a miscalculation in square footage; 2) Award Bid 20-968-023 to the second lowest responsive and qualified bidder, Madsen Roofing & Waterproofing, Inc., for $801,667 and a term of 60 days concerning the Library and 90 days for Administration Buildings A & B, and authorize the Chair to sign Public Works Contract No.4966, subject to review and approval by County Counsel and Risk Management; 3) Award Bid 20-968-053 (to provide roofing overlays at the South Lake Tahoe Johnson Center) to the lowest responsive and qualified bidder, Madsen Roofing & Waterproofing, Inc., for $175,046 and a term of 45 days, and authorize the Chair to sign Public Works Contr...
Attachments: 1. A - 20-968-053 Notice of Intent to Award, 2. B - 20-968-023 Notice of Intent to Award, 3. Executed Agreement 4966, 4. Executed Agreement 4967
Related files: 20-0501
Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Pursuant to Public Contract Code 5101, grant Brazos Urethane, Inc., the apparent low bidder concerning Bid 20-968-023 (to provide roofing overlays at the Placerville Main Library and Administration Buildings A & B) relief from its bid due to a miscalculation in square footage;
2) Award Bid 20-968-023 to the second lowest responsive and qualified bidder, Madsen Roofing & Waterproofing, Inc., for $801,667 and a term of 60 days concerning the Library and 90 days for Administration Buildings A & B, and authorize the Chair to sign Public Works Contract No.4966, subject to review and approval by County Counsel and Risk Management;
3) Award Bid 20-968-053 (to provide roofing overlays at the South Lake Tahoe Johnson Center) to the lowest responsive and qualified bidder, Madsen Roofing & Waterproofing, Inc., for $175,046 and a term of 45 days, and authorize the Chair to sign Public Works Contract No.4967, subject to review and approval by County Counsel and Risk Management; and
4) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Accumulated Capital Outlay Fund.
Body
DISCUSSION / BACKGROUND
On May 5, 2020, the Board adopted the plans and specifications and authorized the Chair to sign the request for construction bid documents No. 20-968-023 (Placerville Main Library and Administration Buildings A & B) and bid No. 20-968-053 (South Lake Tahoe Johnson Center) and). The purpose of these bids was to secure construction services to provide roofing overlays.

Five bids were received concerning bid No. 20-968-023 and Brazos Urethane, Inc. was the apparent low bidder with a submittal of $692,015. Shortly after the bid opening, Bids were due on June 2nd and on June 3rd, the Procurement and Contracts Division...

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