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File #: 20-0825    Version: 1
Type: Agenda Item Status: Approved
File created: 6/16/2020 In control: Board of Supervisors
On agenda: 7/14/2020 Final action: 7/14/2020
Title: Information Technologies Department recommending the Board: 1) Authorize the County to continue utilizing the competitively bid U.S. Communities Agreement 4400006644 with Insight Public Sector, Inc. for the purchase of Amazon cloud storage solutions (County agreement 2191); and 2) Authorize the Purchasing Agent to increase the Not-to-Exceed amount for Agreement 2191 by $75,000, from $60,000 to $135,000, for cloud storage through April 30, 2021, with no change in the agreement term. FUNDING: General Fund with partial recovery from the A-87 Cost Plan.
Attachments: 1. A - US Communities Contract 4400006644.pdf, 2. B - Approved Insight Blue Route Contract 4400006644.pdf, 3. C - Change Order 12.28.18.pdf, 4. D - Approved Blue Route - Amendments.pdf
Related files: 16-0874, 19-0624, 21-0339
Title
Information Technologies Department recommending the Board:
1) Authorize the County to continue utilizing the competitively bid U.S. Communities Agreement 4400006644 with Insight Public Sector, Inc. for the purchase of Amazon cloud storage solutions (County agreement 2191); and
2) Authorize the Purchasing Agent to increase the Not-to-Exceed amount for Agreement 2191 by $75,000, from $60,000 to $135,000, for cloud storage through April 30, 2021, with no change in the agreement term.

FUNDING: General Fund with partial recovery from the A-87 Cost Plan.
Body
DISCUSSION / BACKGROUND
On September 20, 2016, the Board approved the use of U.S. Communities Agreement 400006644 with Insight Public Sector, Inc. for the purchase of Amazon cloud storage solutions with a Not-to-Exceed amount of $20,000 (Legistar #16-0874). On April 30, 2019, the Board approved the extension of the Agreement to April 30, 2021, (Legistar #19-0624) and an increase to the Not-to-Exceed amount to $60,000.

The increase in usage of cloud storage can be attributed to a few factors, including new County systems being brought into the environment, in addition to maintaining existing systems. Additionally, some system implementations have taken longer than originally expected, increasing the need for cloud storage, however the migration from the legacy backup solution to the Rubrik data protection and backup services (Legistar 20-0092, 1/28/20) has resulted in more efficient and comprehensive data backup/restore processes that protect County data in the cloud. Ongoing costs are expected to gradually increase as the County's data backup needs naturally increase.

ALTERNATIVES
There are no feasible short-term alternatives to continuing to utilize Amazon cloud storage services.

PRIOR BOARD ACTION
Please see Discussion/Background above.

OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A

CAO RECOMMENDATION / COMMENTS
Approve as recommended.

FINANCIAL IMPACT
The increase of $75,000 will cover servic...

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