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File #: 20-0844    Version: 1
Type: Agenda Item Status: Approved
File created: 6/22/2020 In control: Board of Supervisors
On agenda: 8/4/2020 Final action: 8/4/2020
Title: Health and Human Services Agency recommending the Board consider the following: 1) Approve and authorize the Chair to sign Amendment 1 to Funding Agreement 4244 with The Center for Common Concerns, Inc. (DBA HomeBase), for the provision of a Strategic Planning Document and first-year Implementation Plan to the El Dorado Opportunity Knocks Continuum of Care, with no change to the current amount of $55,000, and extending the term for one year, through October 21, 2021; 2) Find that in accordance with County Ordinance Section 3.13.030 B, the scope of work through this Funding Out Agreement 4244 requires specialty skills and qualifications not expressly identified in County classifications; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to funding Agreement 4244, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: 100% Calif...
Attachments: 1. A - Agmt 4244 Amendment 1, 2. B - Approved CRS 4244 A1, 3. C - Agreement 4244 -Original, 4. Executed Agreement 4244
Related files: 19-1317, 19-1208, 18-1522, 21-1191

Title

Health and Human Services Agency recommending the Board consider the following:

1) Approve and authorize the Chair to sign Amendment 1 to Funding Agreement 4244 with The Center for Common Concerns, Inc. (DBA HomeBase), for the provision of a Strategic Planning Document and first-year Implementation Plan to the El Dorado Opportunity Knocks Continuum of Care, with no change to the current amount of $55,000, and extending the term for one year, through October 21, 2021;

2) Find that in accordance with County Ordinance Section 3.13.030 B, the scope of work through this Funding Out Agreement 4244 requires specialty skills and qualifications not expressly identified in County classifications; and

3) Authorize the Purchasing Agent, or designee, to execute further documents relating to funding Agreement 4244, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.

 

FUNDING:  100% California Emergency Solutions and Housing Program Grant funding.

Body

DISCUSSION / BACKGROUND:

On October 22, 2019, the Board of Supervisors approved Funding Agreement 4244 on October 22, 2019, to complete the development of a strategic plan and first-year implementation plan in collaboration with the El Dorado Opportunity Knocks Continuum of Care (CoC) with a term of October 22, 2019, through October 21, 2020.  This Agreement 4244 was funded with California Emergency Solutions and Housing Grant #18-CESH-12458, which has an expenditure deadline of May 6, 2024, 90 days before the end of the CESH Grant term.

 

To improve local coordination of resources and to ensure continued access to available federal and state grants, Funding Agreement #4244 with HomeBase was entered into for the development of a 5-year homeless strategic plan for El Dorado County and the CoC.  HomeBase has worked consistently with members of the CoC on the Strategic Plan, including the first community Strategic Plan meeting, which was held on March 5, 2020.  Unfortunately, soon thereafter, the COVID-19 crisis impacted the ability to meet, congregate and work together in groups, so the Strategic Plan was temporarily placed on hold.  As a result, to ensure sufficient time and availability of all parties, HHSA is recommending an extension to the term of Agreement 4244 through October 22, 2021.

 

HomeBase will continue to develop a multi-sector homeless strategic plan as well as a first-year implementation plan, in accordance with the terms and conditions of the Agreement 4244. 

 

ALTERNATIVES:

Should the Board decline to approve this recommendation, the County would be out of compliance with the CESH funding application terms and conditions.

 

PRIOR BOARD ACTION:

1) 10/16/2018 File ID 18-1522, Agenda No. 6; HHSA - CA Emergency Solutions and Housing Grant

2) 09/06/2019 File ID 19-1208, Agenda No. 1; HomeBase presentation

3) 10/22/2019 File ID 19-1317, Agenda No. 13; HHSA HomeBase Agreement 4244

 

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT:

Approved by County Counsel and Risk Management.

 

CAO RECOMMENDATION:

Approve as recommended.

 

FINANCIAL IMPACT:

There is no Net County Cost associated with this Agenda item.  Sufficient appropriations were included in the fiscal year 2020-21 budget, and will be included in future budgets for the term of the Agreement.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) Clerk of the Board to obtain signature of Chair on two (2) original Amendments to Funding Agreements #4244.

2) Clerk of the Board to return one (1) fully executed Amendment to Agreement #4244 to the HHSA Contracts Unit at 3057 Briw Road.

 

STRATEGIC PLAN COMPONENT:

Health and Human Services Agency Strategic Plan Objective 3.1.3: Ensure specific targeted outreach efforts aimed at the homeless community.

 

CONTACT

Donald Semon, Director