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File #: 20-0874    Version: 1
Type: Agenda Item Status: Approved
File created: 6/29/2020 In control: Board of Supervisors
On agenda: 8/4/2020 Final action: 8/4/2020
Title: Department of Transportation recommending the Board: 1) Find that the purchase of one (1) LaRue Loader-Mount Portable Snow Blower is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D; 2) Authorize the Purchasing Agent to utilize the Sourcewell competitively bid contract 080818-JAL for the acquisition of one (1) Loader-Mount Portable Snow Blower; and 3) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, SnoQuip Inc. of West Sacramento, CA in the amount of $188,190 plus applicable fees and taxes (estimated at $13,643.78) for a one-time purchase for one (1) LaRue Loader-Mount Portable Snow Blower following Board approval. FUNDING: County Service Area 3.
Attachments: 1. A - Counsel Approval, 2. B - Sourcewell Contract, 3. C - LaRue Quote
Title
Department of Transportation recommending the Board:
1) Find that the purchase of one (1) LaRue Loader-Mount Portable Snow Blower is exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D;
2) Authorize the Purchasing Agent to utilize the Sourcewell competitively bid contract 080818-JAL for the acquisition of one (1) Loader-Mount Portable Snow Blower; and
3) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, SnoQuip Inc. of West Sacramento, CA in the amount of $188,190 plus applicable fees and taxes (estimated at $13,643.78) for a one-time purchase for one (1) LaRue Loader-Mount Portable Snow Blower following Board approval.

FUNDING: County Service Area 3.
Body
DISCUSSION / BACKGROUND
The Department of Transportation, Maintenance and Operations Division (Transportation), finds it necessary to purchase one (1) LaRue Loader-Mount Portable Snow Blower. This piece of equipment will be used in conjunction with a rental loader for snow removal services during the winter months in County Service Area 3. The LaRue Loader-Mounted Portable Snow Blower will be new to the Fleet, however it is replacing snow blower #41-02 which is over fifty (50) years old and has experienced multiple mechanical failures. The equipment is currently on the proposed FY 2020-21 Fixed Asset list for Department of Transportation, Zones of Benefit.

The County Purchasing Ordinance, Section 3.12.160, describes exceptions that may be made to the competitive bidding process. The purchase of the LaRue Loader-Mount Portable Snow Blower fixed asset falls under (D) of this section, which requires that the item may be procured from a vendor that has a contract with another public agency; that the contract was awarded utilizing a competitive bidding process substantially the same as the County's; and that the item and terms of the transaction are the same, or substantially the same. For this purchase, Transportation is able ...

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