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File #: 20-0930    Version: 1
Type: Agenda Item Status: Approved
File created: 7/8/2020 In control: Board of Supervisors
On agenda: 8/25/2020 Final action: 8/25/2020
Title: Chief Administrative Office, Parks Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 3955 with Helix Environmental Planning, Inc. to provide bid/construction documents and geotechnical report for the Old Depot Bike Park, increasing compensation by $179,175, for a total not-to-exceed amount of $271,442, increasing the consultant's rates, and extending the term of the agreement by one year; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3955, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: California State Parks Statewide Parks Program Grant (Prop 68).
Attachments: 1. A - Amd I Agm 3955 Helix, 2. B - Blue Route Helix Amendment I, 3. C - Helix Agreement 3955, 4. Executed Agreement 3955
Related files: 20-0764
Title
Chief Administrative Office, Parks Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 3955 with Helix Environmental Planning, Inc. to provide bid/construction documents and geotechnical report for the Old Depot Bike Park, increasing compensation by $179,175, for a total not-to-exceed amount of $271,442, increasing the consultant's rates, and extending the term of the agreement by one year; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 3955, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.

FUNDING: California State Parks Statewide Parks Program Grant (Prop 68).
Body
DISCUSSION / BACKGROUND
In August of 2019, the Parks Division entered into an agreement with Helix Environmental Planning, Inc. for a site assessment, bike park concept plan, and California Environmental Quality Act (CEQA) analysis for the Old Depot Road Bike Park. In February 2020, $2,030,000 in funding was awarded for the development of the park through the Statewide Park Development and Community Revitalization Program.

The original agreement provided for the preparation of a CEQA initial study and supporting documents including an Oak Tree Resources Technical Report, a Biological Resources Assessment, a Cultural Resources Assessment, as well as a topographic survey, public outreach, and a conceptual plan. This amendment will add to the scope of work to provide the construction documents, bid and construction support, record drawings, geotechnical report, NPDES permit or waiver determination, and the preparation of an operations and maintenance manual for long-term usability of the park. The amendment also extends the term of the agreement from August 27, 2021 to August 27, 2022 in order to allow the additional work to be...

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