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File #: 20-0996    Version: 1
Type: Agenda Item Status: Approved
File created: 7/21/2020 In control: Board of Supervisors
On agenda: 8/25/2020 Final action: 8/25/2020
Title: Elections Department recommending the Board: 1) Approve and authorize the Board Chair to sign Amendment 1 of Agreement 3958 with Dominion Voting Systems to increase the agreement by $55,000 for the purchase of eight (8) additional Mobile Ballot Printing systems in support of Vote Center implementation, effective upon contract execution; 2) Approve a budget transfer to transfer appropriations from Special Department Expense to Fixed Assets; and 3) Increase the Fixed Asset list for the Dominion voting system by $55,000. FUNDING: California State AB 1824 Voting Modernization Grant Funding.
Attachments: 1. A - Blue Route - 08-25-20, 2. B - Amended Agreement - 08-25-20, 3. C - Original Agreement - 08-25-20, 4. D - Budget Transfer 08-25-20 20-0996, 5. Executed Amendment to Agreement 3958, 6. Executed Budget Transfer
Related files: 19-0904

Title

Elections Department recommending the Board:

1) Approve and authorize the Board Chair to sign Amendment 1 of Agreement 3958 with Dominion Voting Systems to increase the agreement by $55,000 for the purchase of eight (8) additional Mobile Ballot Printing systems in support of Vote Center implementation, effective upon contract execution;

2) Approve a budget transfer to transfer appropriations from Special Department Expense to Fixed Assets; and

3) Increase the Fixed Asset list for the Dominion voting system by $55,000.

 

FUNDING:  California State AB 1824 Voting Modernization Grant Funding.

Body

DISCUSSION / BACKGROUND

The Elections Department needs an additional eight (8) Mobile Ballot Printing systems to support the heavy turnout expected for the November 3, 2020 Presidential General Election. These units are used to print ballots on demand for voters and will be used to supplement existing units to provide for higher capacity printing at vote centers. This will increase the total amount of the contract by $55,000 to $918,333.

 

ALTERNATIVES

The Elections department can continue with the current number of units but it may cause delays in issuing ballots to voters.

 

PRIOR BOARD ACTION

The Board previously approved a Dominion contract for the Election Department new voting system. Board item 19-0904 on June 25, 2019.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION / COMMENTS

Approved as recommended.

 

FINANCIAL IMPACT

These items are covered under California State AB 1824, the Election Department will request the reimbursement once the items are purchased.  A budget transfer has been attached to this item to add $55,000 to Fixed Assets for this purchase.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Return signed contract to Linda Webster in Elections.  Return approve budget transfer to CAO office for further processing.

 

STRATEGIC PLAN COMPONENT

Good governance

 

CONTACT

Bill O'Neill

Registrar of Voters