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File #: 20-0697    Version: 1
Type: Agenda Item Status: Approved
File created: 5/12/2020 In control: Board of Supervisors
On agenda: 9/22/2020 Final action: 9/22/2020
Title: Chief Administrative Office, Facilities Division, recommending the Board: 1) Authorize the Purchasing Agent to sign Amendment II to Agreement for Services 2864 with Mesa Energy Systems, Inc. to increase compensation by $200,000 for an amended not-to-exceed amount of $365,000 and to increase the term an additional year, expiring July 17, 2022, to provide on-call and emergency maintenance and repair services for heating, ventilating, and air conditioning (HVAC) equipment located at various County operated locations; and 2) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter and 3.13.030 Section C of County Ordinance 5116 that the ongoing aggregate of the work performed under this Agreement is temporary or occasional in nature and the work to be performed is not sufficient to warrant the addition of permanent staff. FUNDING: Accumulative Capital Outlay Fund, General Fund, COVID-19 Funds.
Attachments: 1. A - Blue Route Approval Amd II 2864, 2. B - Amnd II 2864, 3. C - Amendment I, 4. D - Original Agreement
Related files: 20-0115
Title
Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to sign Amendment II to Agreement for Services 2864 with Mesa Energy Systems, Inc. to increase compensation by $200,000 for an amended not-to-exceed amount of $365,000 and to increase the term an additional year, expiring July 17, 2022, to provide on-call and emergency maintenance and repair services for heating, ventilating, and air conditioning (HVAC) equipment located at various County operated locations; and
2) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter and 3.13.030 Section C of County Ordinance 5116 that the ongoing aggregate of the work performed under this Agreement is temporary or occasional in nature and the work to be performed is not sufficient to warrant the addition of permanent staff.

FUNDING: Accumulative Capital Outlay Fund, General Fund, COVID-19 Funds.
Body
DISCUSSION / BACKGROUND
On July 18, 2018 the Purchasing Agent executed Agreement for Services No. 2864 with Mesa Energy Systems, Inc. to provide on-call and emergency maintenance and repair services for heating, ventilating and air conditioning (HVAC) equipment located at various County operated locations. The agreement was established for two years and a not-to-exceed amount of $65,000.

On February 4, 2020, the Board authorized the Purchasing Agent to sign Amendment I to Agreement for Services 2864 with Mesa Energy Systems, Inc. to increase compensation by $100,000 for an amended not-to-exceed amount of $165,000 and to increase the term an additional year, expiring July 17, 2021.

While the County has made significant strides in HVAC capital improvements at its most utilized locations there are still several locations that are problematic with risk of failure. Compounded with the unknown future of COVID-19 mitigation the Division seeks to increase the compensation and term to be proactive. Mesa Energy Systems has been providing...

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