File #: 09-0677    Version:
Type: Agenda Item Status: Approved
File created: 6/29/2009 In control: Board of Supervisors
On agenda: 8/25/2009 Final action: 8/25/2009
Title: Transportation Department recommending the following pertaining to the 2009 Asphalt Concrete Overlay of Malcolm Dixon Road, Contract PW 09-30417: 1) Award the Construction Contract to the lowest responsive, responsible bidder; said bidder to be determined after bid opening scheduled for August 10, 2009; and, 2) Authorize the Chairman to sign the Construction Contract, subject to review and approval of the final Contract Documents by County Counsel and Risk Management. FUNDING: American Recovery and Reinvestment Act of 2009-Regional Surface Transportation Program
Attachments: 1. A-1 - AC Overlay_Forni_Pony Express Trail_County Counsel Approval.pdf, 2. A-2 - AC Overlay_Forni and Pony Express Trail_Contract Docs, 3. A-3 72181 Forni V-Map.pdf, 4. A-3 72166 Pony Express V-Map.pdf, 5. B-1 - AC Overlay_Lotus Rd_County Counsel Approval.pdf, 6. B-2 - AC Overlay_Lotus Road_Contract Docs.pdf, 7. B-3 72177 Lotus Road V-Map.pdf, 8. C-1 - AC Overlay_Malcolm Dixon Road_County Counsel Approval.pdf, 9. C-2 - AC Overlay_ Malcolm Dixon Road_Contract Docs.pdf, 10. C-3 72180 Malcolm Dixon V-Map.pdf, 11. D EDCTC Resolution No. 08-09.17.pdf, 12. Rev A-2 AC Overlay_Forni and Pony Express Trail_Contract Docs.pdf, 13. B2 Response #1.pdf, 14. C2 Addendum #1.pdf, 15. D2 Response #2.pdf, 16. 3 -Rev C-2 AC Overlay_Malcolm Dixon Road_Contract Docs.pdf, 17. 3- C4 Malcolm Dixon Addendum #1.pdf, 18. 3- PW 09-30417 BOS Award of Bid Letter.pdf, 19. 3-Bid Summary- Malcolm Dixon AC overlay.pdf, 20. 3A - Malcom Dixon Overlay Vicinity Map.pdf
Title
Transportation Department recommending the following pertaining to the 2009 Asphalt Concrete Overlay of Malcolm Dixon Road, Contract PW 09-30417:
1) Award the Construction Contract to the lowest responsive, responsible bidder; said bidder to be determined after bid opening scheduled for August 10, 2009; and,
2) Authorize the Chairman to sign the Construction Contract, subject to review and approval of the final Contract Documents by County Counsel and Risk Management.

FUNDING: American Recovery and Reinvestment Act of 2009-Regional Surface Transportation Program
Body
BUDGET SUMMARY:
Total Estimated Cost $338,791
Funding
Budgeted $338,791
New Funding $
Savings $
Other $
Total Funding Available $338,791
Change To Net County Cost $0

Fiscal Impact/Change to Net County Cost:
This roadway overlay contract is federally funded under the American Recovery and Reinvestment Act of 2009 (ARRA) through the Regional Surface Transportation Program (RSTP) through the El Dorado County Transportation Commission (EDCTC) in the amount of $601,135. The cost associated with the construction phase of this overlay contract is estimated at $338,791 which includes the following estimates: an estimated bid of $287,135, construction management of $22,942, and contingencies of $28,714. Additionally, the ARRA funds will be used to reimburse the labor and material cost for the road preparatory work by Transportation Department Maintenance Division in the estimated amount of $262,344. There is no Net County Cost.

Roadway: Malcolm Dixon Road

DOT Maint. Prep Work: $262,344
Construction Contract: $287,135
Contingency: $ 28,714
Construction Mgmt.: $ 22,942
Total Project Cost: $601,135
Construction Total: $338,791

Background:
At the June 16, 2009 Board meeting, the Board authorized the Transportation Department (Department) to advertise for construction bids for three asphalt concrete ...

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