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File #: 20-1264    Version: 1
Type: Agenda Item Status: Approved
File created: 9/18/2020 In control: Board of Supervisors
On agenda: 10/13/2020 Final action: 10/13/2020
Title: Chief Administrative Office, Facilities Division, recommending the Board: 1) Approve the attached revised Capital Workplan; 2) Approve the addition of $1,200,000 in fixed assets for various generator purchases; and 3) Approve the attached budget transfer increasing revenue and appropriations in the amount of $293,490 for carry forward grant funding from the Sheriff’s office for the purchase of generators. (4/5 vote required) FUNDING: Various.
Attachments: 1. A - ACO revised workplan #5 final, 2. B - PSPS budget transfer generators, 3. Executed Budget Transfert
Related files: 20-1207, 20-0752

Title

Chief Administrative Office, Facilities Division, recommending the Board:

1) Approve the attached revised Capital Workplan;

2) Approve the addition of $1,200,000 in fixed assets for various generator purchases; and

3) Approve the attached budget transfer increasing revenue and appropriations in the amount of $293,490 for carry forward grant funding from the Sheriff’s office for the purchase of generators. (4/5 vote required)

 

FUNDING:  Various.

Body

DISCUSSION / BACKGROUND

On September 18, 2020, the Board approved a revised Capital Workplan based on the Recommended Budget.  This Workplan did not include year end fund balance adjustments or final carryover projects. The attached Workplan has been updated and increased by $2,772,602 to account for carryover projects not completed in FY 2019-20 that are being rebudgeted in FY 2020-21 as well as some new projects funded with prior year savings from completed ACO projects.

 

The primary changes to the attached workplan include the following:

 

-                     $100,000 increase to special projects to account for some additional demolition work for the old Sheriff Admin building.

-                     $75,000 increase for purchase and implementation of an asset management system, including an assessment of all existing assets to get baseline data into a new system.

-                     $284,123 carryforward to complete final items for the Public Safety Facility, primarily related to offsite improvements at Industrial Drive.

-                     $149,537 carryforward for the new Juvenile Hall

-                     $142,950 additional funding for the El Dorado Center in South Lake Tahoe as planning activities continue

-                     $1,655,000 additional deferred maintenance projects, including $1.2M for generators for the Jail (replacement generator), new generator for Building A and a new portable generator for the Main Library. 

-                     $156,000 carryforward Parks projects

-                     $187,354 carryforward FENIX project

-                     $40,500 carryforward Megabyte project

 

The division is recommending the addition of $1,200,000 in fixed assets (included in the $1,655,000 identified above) for the purchase of four generators for the following:

 

Main Jail : During the last public safety shutdown, the main generator at the jail failed due to a bad water pump.  This generator is over 30 years old.  The Division is recommending to replace this generator and keep the existing generator as a back-up generator should something happen with the new generator.

 

Building A:  Facilities has been working with an engineer to determine the exact wiring of Building A.  Building A was added on to in the late 90's and the electrical wiring is very complex.  Once the wiring has been mapped out, the plan is to purchase a portable generator to hook up to Building A.  This will run Building A during a power shut down, but also be available as a back-up generator should we have a temporary need at a different County facility.

 

Main Library:  The Main library has been wired for a portable generator.  Facilities will be reviewing this wiring and making changes to include EMS and Mail/Stores in the event of a power shutdown.  This generator will also be portable and available as a back-up generator should we have a temporary need at a different County facility.

 

Building C:  Elections received funding of $225,000 to put towards a new generator for Building C.  The generator is scheduled for delivery and installation on October 12th.  Once the new generator is in place, the existing portable generator will be moved to Briw Road.  This will allow HHSA to maintain operations in the case of a power shut down.

 

The funding for generators is a combination of grant funding from the Sheriff's office ($293,490) and carryover savings from prior year ACO projects.

 

ALTERNATIVES

The Board could choose to not adopt the workplan and generators would not be purchased and projects would be delayed.

 

PRIOR BOARD ACTION

June 9, 2020 - Legistar 20-0752 - Approval of Recommended Budget

September 18, 2020 - Legistar 20-1207 - Approval of Adopted Budget

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

Funding was included based on the September 29, 2020 fund balance adjustments.  Adoption of the workplan will allow Facilities to move forward with the generators and other carryforward projects.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Public Safety

Infrastructure

 

CONTACT

Laura Schwartz, Deputy CAO

Russ Fackrell, Facilities Manager