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File #: 20-0622    Version: 1
Type: Agenda Item Status: Approved
File created: 4/28/2020 In control: Board of Supervisors
On agenda: 10/20/2020 Final action: 10/20/2020
Title: Environmental Management Department recommending the Board approve and authorize the Chair to sign Agreement 4911 with Accela, Inc. for the provision of EnvisionConnect software licensing and support services with a not-to-exceed amount of $87,221.07 and a term of two (2) years. FUNDING: Non-General Fund / Permit Fees.
Attachments: 1. A - Accela Software License Agreement #4911, 2. Executed Accela Software License Agreement #4911
Related files: 18-1583, 14-1120
Title
Environmental Management Department recommending the Board approve and authorize the Chair to sign Agreement 4911 with Accela, Inc. for the provision of EnvisionConnect software licensing and support services with a not-to-exceed amount of $87,221.07 and a term of two (2) years.

FUNDING: Non-General Fund / Permit Fees.
Body
DISCUSSION / BACKGROUND
Agreement for Services 181-S1511 was approved by the Board on January 6, 2015 (Item No. 8, File No. 14-1120), with Decade Software Company, LLC (Decade), for a three (3) year term and a not-to-exceed amount of $200,000, to provide EnvisionConnect software licensing and support services to the Environmental Management Department (Environmental Management).

On August 21, 2015, Environmental Management was notified by Accela Inc. (Accela) that the acquisition of Decade was completed on June 29, 2015, resulting in the need to amend the agreement. The first amendment was approved by the Board on October 13, 2015 (Item No. 11, File No. 14-1120), which assigned and delegated all obligations and duties under the agreement to Accela, with no changes in services, the service fee schedule, the not-to-exceed amount, or the term of the agreement.

On October 24, 2017, (Item No. 19, File No. 14-1120), the Board approved the second amendment, which extended the term of the agreement for one (1) additional year, updated the annual license and support fees based on the current number of inspectors, updated the support services provided, and made other minor administrative changes as necessary. There was no change to the not-to-exceed amount under the second amendment.

On October 30, 2018, (Item No. 21, File No. 18-1583), the Board approved the third amendment, which extended the term of the agreement an additional two (2) years, increased the not-to-exceed amount of the agreement to cover the extended term, and made other minor administrative changes as necessary, with no changes to the services provided.

Environmen...

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