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File #: 20-1282    Version: 1
Type: Agenda Item Status: Approved
File created: 9/24/2020 In control: Board of Supervisors
On agenda: 10/20/2020 Final action: 10/20/2020
Title: Department of Transportation recommending the Board: 1) Approve the $62,606.76 price decrease on the Fixed Asset List for three (3) loaders bringing the revised budget from $660,000 to $597,393.24; 2) Approve the $741.16 price decrease on the Fixed Asset List for one (1) chipper bringing the revised budget from $60,000 to $59,258.84; 3) Approve the $63,347.92 price increase on the Fixed Asset List for two (2) 6-Wheel Hook Loaders revised budget from $340,000 to $403,347.92; 4) Find that the purchase of two (2) 6-Wheel Hook Loaders are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D; 5) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-2-20 A-I for the acquisition of two (2) 6-Wheel Hook Loaders for the Department of Transportation, Maintenance and Operations Division; and 6) Authorize the Purchasing Agent to sign a purchase order to the awarded State of California vendor, Riverview International...
Attachments: 1. A - Contract 1-18-2-20 A-I, 2. B - Counsel Approval, 3. C - Riverview Quote
Title
Department of Transportation recommending the Board:
1) Approve the $62,606.76 price decrease on the Fixed Asset List for three (3) loaders bringing the revised budget from $660,000 to $597,393.24;
2) Approve the $741.16 price decrease on the Fixed Asset List for one (1) chipper bringing the revised budget from $60,000 to $59,258.84;
3) Approve the $63,347.92 price increase on the Fixed Asset List for two (2) 6-Wheel Hook Loaders revised budget from $340,000 to $403,347.92;
4) Find that the purchase of two (2) 6-Wheel Hook Loaders are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D;
5) Authorize the Purchasing Agent to utilize the State of California competitively bid Contract 1-18-2-20 A-I for the acquisition of two (2) 6-Wheel Hook Loaders for the Department of Transportation, Maintenance and Operations Division; and
6) Authorize the Purchasing Agent to sign a purchase order to the awarded State of California vendor, Riverview International Trucks, LLC of West Sacramento, California in the amount of $375,899.14 plus applicable delivery, fees and taxes (estimated at $27,448.78) for a one time purchase for two (2) 6-Wheel Hook Loaders following Board approval.

FUNDING: Road Fund (State).
Body
DISCUSSION / BACKGROUND
The Department of Transportation, Maintenance and Operations Division, (Transportation) is requesting a change in the individual equipment budgets currently on the FY 2020-21 Fixed Asset List, without an increase in the overall budget for Transportation's fixed assets. In anticipation of the FY 2020-21 budget development process, and in order to request equipment for the Fixed Asset list, the Department reached out to companies for approximate costs, reviewed equipment, researched estimates online, and attempted to anticipate possible increases/decreases for equipment prices as the market is very volatile. Equipment costs will often change with different tariffs, fees, seasons, and construction dem...

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