Share to Facebook Share to Twitter Bookmark and Share
File #: 20-1398    Version: 1
Type: Agenda Item Status: Approved
File created: 10/13/2020 In control: Board of Supervisors
On agenda: 10/20/2020 Final action: 10/20/2020
Title: Chief Administrative Office recommending the Board: 1) Approve Amendment I to Agreement 4545 with the El Dorado County Fair Association to allow for the replacement of up to nine (9) light poles acknowledging that due to the loss of volunteer labor all nine poles may not be replaced without changing the compensation or term of the agreement; 2) Approve Amendment I to Agreement 4544 with the El Dorado County Fair Association to allow for any excess funds from the creation of the RV park and encroachment in Agreement 4544 to be used to fund the replacement of racetrack light poles as authorized in Agreement 4545 not to exceed an additional $15,747 in funding with no change to the term of the agreement; and 3) Find that a public benefit is derived from continuing to support this effort to improve fairground facilities. FUNDING: Transient Occupancy Tax funds.
Attachments: 1. A - Amendment I Agreement 4544, 2. B - Counsel Approval 4544 Amendment I, 3. C - Original Agreement 4544, 4. D - Agreement 4545 light poles, 5. E - Amendment I Aggreement 4545, 6. F - Counsel Approval 4545 Amendment I, 7. Executed Agreement 4544, 8. Executed Agreement 4545
Related files: 20-0043
Title
Chief Administrative Office recommending the Board:
1) Approve Amendment I to Agreement 4545 with the El Dorado County Fair Association to allow for the replacement of up to nine (9) light poles acknowledging that due to the loss of volunteer labor all nine poles may not be replaced without changing the compensation or term of the agreement;
2) Approve Amendment I to Agreement 4544 with the El Dorado County Fair Association to allow for any excess funds from the creation of the RV park and encroachment in Agreement 4544 to be used to fund the replacement of racetrack light poles as authorized in Agreement 4545 not to exceed an additional $15,747 in funding with no change to the term of the agreement; and
3) Find that a public benefit is derived from continuing to support this effort to improve fairground facilities.

FUNDING: Transient Occupancy Tax funds.
Body
DISCUSSION / BACKGROUND
On February 11, 2020 with Legistar item 20-0043, the Board authorized three capital improvement projects on the El Dorado County Fairgrounds property with Agreement 4522 removal of a hazardous building, Agreement 4544 creation of an RV park and encroachment, and Agreement 4545 replacement of light poles on the racetrack.

The amount of the racetrack light poles replacement project was dependent upon a commitment from a volunteer to install the poles. The volunteer is no longer able to commit to assisting with the project, and the El Dorado County Fair Association will no longer be able to replace all nine poles with the $34,253 outlined in the agreement. The Fair Association will be able to replace six of the poles with the original project amount. The Fair Association is in the final stages of the RV park and encroachment project outlined in Agreement 4544, and may have some funding remaining after the project is complete.

Staff recommend the Board approve Amendment I to Agreement 4544 and Amendment I to Agreement 4545 which will allow the El Dorado County Fair Association...

Click here for full text