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File #: 20-0755    Version: 1
Type: Agenda Item Status: Approved
File created: 5/29/2020 In control: Board of Supervisors
On agenda: 11/10/2020 Final action: 11/10/2020
Title: Department of Transportation recommending the Board: 1) Find in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is appropriate to contract with Bear Electrical Solutions, Inc. for maintenance and repair of traffic signals and associated equipment because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work," and (C) "the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff;" and 2) Approve and authorize the Chair to sign Agreement 5113 with Bear Electrical Solutions, Inc. to provide Countywide routine and on-call emergency signal maintenance on an as-needed basis, in an amount not-to-exceed of $350,000 for a term to become effective on November 14, 2020 and terminate on November 13, 2023. FUNDING: Road Fund (100%).
Attachments: 1. A - Counsel Approval, 2. B - Agreement 5113, 3. Executed Agreement 5113
Title
Department of Transportation recommending the Board:
1) Find in accordance with Chapter 3.13, Section 3.13.030 of County Ordinance Code that it is appropriate to contract with Bear Electrical Solutions, Inc. for maintenance and repair of traffic signals and associated equipment because (B) “Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work," and (C) "the ongoing aggregate of the work is not sufficient to warrant the addition of permanent staff;" and
2) Approve and authorize the Chair to sign Agreement 5113 with Bear Electrical Solutions, Inc. to provide Countywide routine and on-call emergency signal maintenance on an as-needed basis, in an amount not-to-exceed of $350,000 for a term to become effective on November 14, 2020 and terminate on November 13, 2023.

FUNDING: Road Fund (100%).
Body
DISCUSSION / BACKGROUND
Department of Transportation, Maintenance and Operations (Transportation) is responsible for maintaining fifty-four (54) traffic signals throughout El Dorado County. The work to be performed under this Agreement consists of very specialized areas of knowledge and responsibility. County staff is utilized whenever possible to perform maintenance and repair of the traffic signals and associated equipment. When specialty skills are required or when the requirements of the work are beyond the maximum capacity of staff, the Contractor's staff will be utilized. Contractor will also provide and maintain emergency service response on a twenty-four (24) hour, seven (7) day per week basis, including holidays, utilizing a personnel hoist truck equipped with radio dispatch or cellular communications capabilities for County requested services.

Transportation recommends the Board make findings in accordance with County Ordinance Section 3.13.030 that contracting out for this Agreement is more economical and feasible due to the specialty skills and qualifications needed and the fact tha...

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