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File #: 20-1518    Version: 1
Type: Agenda Item Status: Approved
File created: 11/6/2020 In control: Board of Supervisors
On agenda: 12/2/2020 Final action: 12/2/2020
Title: Chief Administrative Officer recommending the Board: 1) With the concurrence of the Human Resources Director, approve the new County-wide class specification, Enterprise Resource Planning Analyst job classification; 2) Approve the revised class specification for the Business Systems Analyst I/II classification; 3) Adopt and authorize the Chair to sign Resolution 187-2020 to approve the following: a) The job class number, bargaining unit, and salary range for the Enterprise Resource Planning Analyst as recommended by the Human Resources Director; b) The addition of 1.0 full time equivalent (FTE) Business Systems Analyst I/II position to the Information Technologies Department; c) The addition of 1.0 FTE Enterprise Resource Planning Analyst position in the Auditor’s Office; d) The addition of 1.0 FTE Enterprise Resource Planning Analyst position in the Chief Administrative Office; and 4) Approve a budget transfer increasing appropriations in the three departments and lowering general fu...
Attachments: 1. A - ERP Analyst Class Spec, 2. B - Resolution, 3. C - Counsel Approval, 4. D - Budget Transfer, 5. E - Business Analyst Class Spec, 6. Executed Resolution 187-2020, 7. Executed Budget Transfer
Related files: 20-1269
Title
Chief Administrative Officer recommending the Board:
1) With the concurrence of the Human Resources Director, approve the new County-wide class specification, Enterprise Resource Planning Analyst job classification;
2) Approve the revised class specification for the Business Systems Analyst I/II classification;
3) Adopt and authorize the Chair to sign Resolution 187-2020 to approve the following:
a) The job class number, bargaining unit, and salary range for the Enterprise Resource Planning Analyst as recommended by the Human Resources Director;
b) The addition of 1.0 full time equivalent (FTE) Business Systems Analyst I/II position to the Information Technologies Department;
c) The addition of 1.0 FTE Enterprise Resource Planning Analyst position in the Auditor’s Office;
d) The addition of 1.0 FTE Enterprise Resource Planning Analyst position in the Chief Administrative Office; and
4) Approve a budget transfer increasing appropriations in the three departments and lowering general fund contingency by $247,800 (4/5th vote required).

FUNDING: General Fund with partial cost recovery through the A-87 cost plan.
Body
DISCUSSION / BACKGROUND
In 2018 the County implemented the FENIX financial system and in 2019 implemented the FENIX payroll system. The implementation of a new financial system was essential as the prior financial system was an outdated, mainframe program. Unlike other jurisdictions, El Dorado County did not hire additional staff to support the implementation and instead relied on existing staff. Due to the efforts and commitment of existing staff, the County was successful in implementing the FENIX system with the primary goal to transition from the mainframe environment. Since implementation in 2018, regular vendor updates to the software have required extensive internal testing which often results in software errors that need to be corrected, further impacting staffing resources. The impact has resulted in resource constraints which have ...

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