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File #: 20-1539    Version: 1
Type: Agenda Item Status: Approved
File created: 11/10/2020 In control: Board of Supervisors
On agenda: 12/2/2020 Final action: 12/2/2020
Title: Sheriff’s Office recommending the Board: 1) Approve the budget transfer increasing appropriations in the Sheriff's Office Budget and use of Special Revenue Funds in the amount of $1,825,815 for a new comprehensive records management system ($1,325,815), an increase ($250,000) to an existing FY 2020/21 budget line item for a license plate reader system, and a new Crime Scene Investigations Vehicle ($250,000) (4/5 vote required); 2) Approve changes and increases to the Sheriff's Office FY 2020/21 Fixed Asset List due to the increase in budget for the license plate reader system and the addition of the Crime Scene Investigations Vehicle; and 3) Approve contract with Sun Ridge systems in the amount of $1,325,815 for a perpetual term upon execution of the agreement for a comprehensive records management system. FUNDING: Special Revenue Funds.
Attachments: 1. A - Sun Ridge Contract for El Dorado County Final 20-1539 .pdf, 2. B - Sun Ridge blue route 20-1539.pdf, 3. C - Sun Ridge Budget Transfer.pdf, 4. Executed Contract 5330, 5. Executed Budget Transfer
Related files: 21-0394
Title
Sheriff’s Office recommending the Board:
1) Approve the budget transfer increasing appropriations in the Sheriff's Office Budget and use of Special Revenue Funds in the amount of $1,825,815 for a new comprehensive records management system ($1,325,815), an increase ($250,000) to an existing FY 2020/21 budget line item for a license plate reader system, and a new Crime Scene Investigations Vehicle ($250,000) (4/5 vote required);
2) Approve changes and increases to the Sheriff's Office FY 2020/21 Fixed Asset List due to the increase in budget for the license plate reader system and the addition of the Crime Scene Investigations Vehicle; and
3) Approve contract with Sun Ridge systems in the amount of $1,325,815 for a perpetual term upon execution of the agreement for a comprehensive records management system.

FUNDING: Special Revenue Funds.
Body
DISCUSSION / BACKGROUND

Sheriff's Office is requesting an increase in appropriations in order to make the following changes to the FY 20-21 Budget :1) procure a new records management system not to exceed $1,325,815, which includes a $150,000 change order tolerance that is only applicable if requested by County 2) increase the amount budgeted in FY 2020/21 for a license plate reader system by $250,000 due to camera enhancement and increased locations identified, bringing the total costs of the project to roughly $600,000 3) purchase of a Crime Scene Investigation Truck Chassis,Truck body and additional components for an estimated $250,000.

In consideration to the County’s Strategic Plan, the Sheriff’s Office established a committee, acting as the facilitator in efforts to establish an integrated law enforcement system (ILES) by 2020. The ILES committee created a Gantt chart (method used to track project progress versus a planned completion date)and project charter outlining the project scope, objectives and timeline of this project.

ILES project management identified multiple subject matter experts and appoin...

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