Title
Planning and Building Department, in collaboration with the Chief Administrative Office, recommending the Board revise the El Dorado County Board of Supervisors Governance handbook to add a protocol regarding joint Planning Commission and Board of Supervisors Biannual Meeting.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
The Board of Supervisors adopted its Governance Handbook on December 5, 2017 (Legistar file #17-0524). Since its adoption, the Board has held several working sessions to review the handbook and its protocols, in an effort to keep the document current. The Board most recently made revisions to the existing protocols on January 13, 2020 and September 22, 2020.
On October 12, 2020, the District 1 and 3 Supervisors met with Planning Commissioners from Districts 1 and 4, as well as Planning staff regarding Good Governance. One of the outcomes of this meeting was a recommendation to assign the Board Chair the responsibility of ensuring that the Board of Supervisors and the Planning Commission hold (at minimum) a biannual joint meeting, and that the these meetings occur more often at the discretion of the Chair.
Staff has prepared an additional protocol under the header of “Roles and Responsibilities” and under the topic of “Role of the Board Chair.” If approved, the new protocol would be added to page 13 of the Governance Handbook. The adopted handbook and proposed protocol are attached for review.
ALTERNATIVES
The Board could choose not to adopt the protocol, or direct revisions to the draft protocol.
PRIOR BOARD ACTION
12/5/2017 Legistar 17-0524 Adoption of Governance Handbook
1/30/2019 Legistar 19-0176 Governance Handbook Review
3/5/2019 Legistar 19-0203 Governance Handbook Adoption of Revisions
1/13/2020 Legistar 20-0039 Governance Handbook Review
9/22/2020 Legistar 20-1174 Governance Handbook Additional Protocol
OTHER DEPARTMENT / AGENCY INVOLVEMENT
Clerk of the Board
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
N/A
CLERK OF THE BOARD FOLLOW UP ACTIONS
If approved, the Clerk will update the Governance Handbook.
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Kim Dawson