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Department of Transportation, Fleet Services Unit, recommending the Board approve the following:
1) Find that the purchase of twenty (20) replacement vehicles for the Sheriff's Office are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively bid Contract 1-18-23-23D;
2) Authorize the Purchasing Agent to utilize the competitively bid Contract for the acquisition of twenty (20) Chevrolet Tahoes of various configurations for the Department of Transportation - Fleet Services Unit; and
3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $844,606 plus applicable delivery, fees and taxes (estimated at $66,290.10) for a one time purchase following Board approval.
FUNDING: Fleet Internal Service Fund.
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DISCUSSION / BACKGROUND
Eighteen (18) Sheriff Patrol vehicles, one (1) Sheriff Court Transport vehicle, and one (1) Sheriff Undercover Narcotics vehicle that have met the County criteria for replacement and have been included on the Fixed Asset list for Fiscal Year 2020-21.
The function served by each vehicle is critical to the operation of the Department for which it is assigned. Department needs cannot be met through the redistribution of underutilized vehicles
The County Purchasing Ordinance, Section 3.12.160, describes exceptions that may be made to the competitive bidding process. The purchase of these fixed assets falls under (D) of this section, which requires that the item may be procured from a vendor that has a contract with another public agency; that the contract was awarded utilizing a competitive bidding process substantially the same as the County's; and that the item and terms of the transaction are the same, or substantially the same. For these purchases, the Department is able to utilize the State of California competitively-bid Contract 1-18-23-23D with Winner Chev...
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