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File #: 20-1535    Version: 1
Type: Agenda Item Status: Approved
File created: 11/9/2020 In control: Board of Supervisors
On agenda: 12/8/2020 Final action: 12/8/2020
Title: Department of Transportation, Environmental Management Department, and the Chief Administrative Office, Facilities Division, recommending the Board approve the following: 1) Award Bid 21-405-003 for the purchase of Diesel Fuel and Winterization Additive to the low qualified bidder, Hunt & Sons, Inc. of Placerville, CA; 2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $1,500,000 ($300,000 annually) for a sixty month (60-month) award period, following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: General Fund for Facilities Generator Fuel Tanks (Categories IV &V) (5%). Road Fund Discretionary for the Department of Transportation for maintenance equipment and vehicles (Categories I, II, & III) (90%). CSA 10 Funding for Environmental Management Generator Fuel Tank (Catego...
Attachments: 1. A - 21-405-003 Bid Award Letter, 2. B - 21-405-003 Evaluation, 3. C - 21-405-003 Diesel Fuel - Weatherization Fuel Additive
Related files: 18-1752
Title
Department of Transportation, Environmental Management Department, and the Chief Administrative Office, Facilities Division, recommending the Board approve the following:
1) Award Bid 21-405-003 for the purchase of Diesel Fuel and Winterization Additive to the low qualified bidder, Hunt & Sons, Inc. of Placerville, CA;
2) Authorize the Purchasing Agent to issue a purchase order contract in the amount of $1,500,000 ($300,000 annually) for a sixty month (60-month) award period, following Board approval; and
3) Authorize the Purchasing Agent to increase the purchase order contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: General Fund for Facilities Generator Fuel Tanks (Categories IV &V) (5%). Road Fund Discretionary for the Department of Transportation for maintenance equipment and vehicles (Categories I, II, & III) (90%). CSA 10 Funding for Environmental Management Generator Fuel Tank (Category VI) (5%).
Body
DISCUSSION / BACKGROUND
At the request of Department of Transportation, Environmental Management and Chief Administrative Office, Facilities Division, the Chief Administrative Office, Procurement and Contracts Division issued an invitation to bid #21-405-003 for Diesel Fuel and Winterization Fuel Additive. Securing the best regional pricing for diesel fuel and winterization fuel additive to power road maintenance equipment, septage plant equipment and vehicles, and emergency generators located at various County maintained facilities is necessary, and in the best interest of the County.

Twenty-two (22) Bid Notification Letters were mailed, three (3) to local vendors. Two (2) qualified responses were received, one (1) from local vendor, Hunt & Sons, Inc. of Placerville, CA.

ALTERNATIVES
There are no feasible alternatives. The inability to operate, (1) equipment/vehicles used for road maintenance and snow removal, (2) equipment and generators used at the Unio...

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