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File #: 20-1519    Version: 1
Type: Agenda Item Status: Approved
File created: 11/7/2020 In control: Board of Supervisors
On agenda: 12/15/2020 Final action: 12/15/2020
Title: Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board approve the following: 1) Find that the purchase of twenty-two (22) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contracts; 2) Authorize the Purchasing Agent to utilize the State of California Contract 1-18-23-23 for the acquisition of ten (10) fleet replacement vehicles of various categories for the Department of Transportation - Fleet Services Unit; 3) Authorize the Purchasing Agent to utilize the State of California Contract 1-18-23-20 for the acquisition of twelve (12) fleet replacement vehicles of various categories for the Department of Transportation - Fleet Services Unit; 4) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $691,932.00 plus applicable deliv...
Attachments: 1. A - 1-18-23-23 Contract.pdf, 2. B - 1-18-23-23 Counsel Approval.pdf, 3. C - 1-18-23-20 Counsel Approval.pdf, 4. D - 1-18-23-20 Contract.pdf, 5. E - Winner Quotes and Specs.pdf, 6. F - Downtown Quote and Specs.pdf
Title
Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board approve the following:
1) Find that the purchase of twenty-two (22) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contracts;
2) Authorize the Purchasing Agent to utilize the State of California Contract 1-18-23-23 for the acquisition of ten (10) fleet replacement vehicles of various categories for the Department of Transportation - Fleet Services Unit;
3) Authorize the Purchasing Agent to utilize the State of California Contract 1-18-23-20 for the acquisition of twelve (12) fleet replacement vehicles of various categories for the Department of Transportation - Fleet Services Unit;
4) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $691,932.00 plus applicable delivery, fees and taxes (estimated at $55,415.01) for a one time purchase following Board approval; and
5) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Downtown Ford of Sacramento, CA. in the amount of $36,920.00 plus applicable delivery, fees and taxes (estimated at $2,976.61) for a one time purchase following Board approval.

FUNDING: Fleet Internal Service Fund.
Body
DISCUSSION / BACKGROUND
Twenty-two (22) fleet vehicles of various categories have met the County criteria for replacement and have been included on the Fixed Asset list for Fiscal Year 2020-21. The replacement vehicles consist of four (4) Chevrolet Traverse (mid-size SUV) , two (2) Chevrolet Equinox (small SUV), four (4) Chevrolet Colorados of various configurations (three small pickups and one 1/2 ton pickup), one (1) Ford Transit (van/cargo), one (1) Chevrolet Tahoe (full-size SUV), one (1) Chrysler Pacifica (mini van hybrid) and nine (9) Chevrolet Silverados of various ...

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