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File #: 20-1524    Version: 1
Type: Agenda Item Status: Approved
File created: 11/9/2020 In control: Board of Supervisors
On agenda: 12/15/2020 Final action: 12/15/2020
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the Purchasing Agent to execute the First Amendment to Agreement 4513 with Mother Lode Van & Storage, Inc., updating the scope of work to allow County departments to use the moving services permitted under the Agreement without formal approval from the Chief Administrative Office, Facilities Division; change the contract administrator from the Chief Administrative Office, Facilities Division, to the Chief Administrative Office, Procurement and Contracts Division, for county-wide utilization; and increase the not-to-exceed amount by $120,000 for a total not-to-exceed amount of $192,000 to cover as-needed services through the end of the Agreement on February 17, 2022 with no change to the fee schedule. FUNDING: General and Non-General Funds.
Attachments: 1. A - 4513 Amendment I, 2. B - 4513 AMD I CRS Approval, 3. C - 4513 FE Agreement
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the Purchasing Agent to execute the First Amendment to Agreement 4513 with Mother Lode Van & Storage, Inc., updating the scope of work to allow County departments to use the moving services permitted under the Agreement without formal approval from the Chief Administrative Office, Facilities Division; change the contract administrator from the Chief Administrative Office, Facilities Division, to the Chief Administrative Office, Procurement and Contracts Division, for county-wide utilization; and increase the not-to-exceed amount by $120,000 for a total not-to-exceed amount of $192,000 to cover as-needed services through the end of the Agreement on February 17, 2022 with no change to the fee schedule.

FUNDING: General and Non-General Funds.
Body
DISCUSSION / BACKGROUND
The County of El Dorado utilizes moving services and modular furniture disassembly, inventory, removal, reinstallation services, and collection and disposal services.

The services are currently used by various County facilities both on the East Slope and West Slope of El Dorado County. The initial contract amount was estimated at $72,000 for a two (2) year period. Currently, the County has expended approximately $71,000, leaving approximately $1,000 remaining on the contract. Based on use over the past several months, the Department is estimating increased services totaling $120,000 broken down by $94,000 for county-wide moving services, modular furniture disassembly, removal and reinstallation and $26,000 for surplus collection and hauling. As a result, staff is requesting to increase the not-to-exceed amount by $120,000 for a new not-to-exceed amount of $192,000 to cover potential as-needed services through the end of the contract term.

The County has seen an increased need for moving services and modular furniture disassembly and reinstallation as many offices have needed to be reconfi...

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