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File #: 20-1641    Version: 1
Type: Agenda Item Status: Approved
File created: 12/2/2020 In control: Board of Supervisors
On agenda: 12/15/2020 Final action: 12/15/2020
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the Purchasing Agent to increase Purchase Contract 3581 by $100,000 for a total contract value of $206,500 for the purchase of disposable gloves through Fastenal Company of El Dorado Hills, CA on an "as needed" basis for countywide use. FUNDING: Various funding sources based on department needs.
Attachments: 1. A - Bid #19-475-030, 2. B - Letter of Extension
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board authorize the Purchasing Agent to increase Purchase Contract 3581 by $100,000 for a total contract value of $206,500 for the purchase of disposable gloves through Fastenal Company of El Dorado Hills, CA on an "as needed" basis for countywide use.

FUNDING: Various funding sources based on department needs.
Body
DISCUSSION / BACKGROUND
The Procurement and Contracts Division issued Invitation to Bid 19-475-030 in November 2018 for the purchase of disposable gloves for countywide use, with an anticipated usage of approximately $30,000 annually. Fastenal Company of El Dorado Hills, CA, a local vendor, was awarded the bid. This bid was within the Purchasing Agent's award authority in accordance with Purchasing Policy C-17, 5.6.4. Contract 3581 has been extended through 12/09/2021 under the same terms and conditions in Bid 19-475-030. This contract has seen several escalations and product substitutions by manufacturers due to limited supply and increased demand related to COVID-19.

During the first fourteen (14) months of this contract, the County purchased approximately $2,300 monthly in disposable gloves countywide through February 2020. Since the COVID-19 emergency in March, 2020, the County has averaged approximately $4,700 per month in disposable glove purchases countywide. In November, a change order for $7,500 was issued related to gloves purchased with CARES act funding. Currently, there is less than $1,500 left on this contract and the Division believes that departments will continue to have an increased need for gloves resulting in a need to increase the contract by $100,000.

ALTERNATIVES
If the contract is not increased, departments will not be able to purchase gloves through Fastenal.

PRIOR BOARD ACTION
N/A

OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A

CAO RECOMMENDATION
Approve as recommended.

FINANCIAL IMPACT
The contract is funded by each department bas...

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