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File #: 20-1632    Version: 1
Type: Agenda Item Status: Approved
File created: 12/1/2020 In control: Board of Supervisors
On agenda: 1/5/2021 Final action: 1/5/2021
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the Hanks Exchange at Squaw Hollow Creek Bridge Replacement Project, CIP 77135/36105020, Contract 3916; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Highway Bridge Program. (Federal Funds) (100%)
Attachments: 1. A - Notice of Acceptance, 2. Executed NOA Contract No. 3916
Related files: 20-0168, 20-0406
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Doug Veerkamp General Engineering, Inc., for the Hanks Exchange at Squaw Hollow Creek Bridge Replacement Project, CIP 77135/36105020, Contract 3916; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Highway Bridge Program. (Federal Funds) (100%)
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on May 5, 2020, (Item 11) and the bridge was opened to the public on November 6, 2020. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 2,386,235
Contract Item Cost $ 2,364,924
Contract Change Order Cost $ 37,418
Total Direct Construction Cost $ 2,402,342
Direct Construction Budget $ 2,624,859

Major contract change orders included removal of unsuitable material at multiple locations, revised dimensions of structure wingwalls, adjustment of quantities of cast-in-drilled-hole piles, revised rock slope protection limits, and installation of additional MGS guardrail.

The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation’s allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.

ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board ap...

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