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File #: 20-1673    Version: 1
Type: Agenda Item Status: Approved
File created: 12/9/2020 In control: Board of Supervisors
On agenda: 1/5/2021 Final action: 1/5/2021
Title: Department of Transportation recommending the Board: 1) Approve the removal of one (1) cold-planer attachment on the Fixed Asset List totaling $40,000; 2) Approve the addition of one (1) Felling tilt bed trailer to Department of Transportation's FY 2020-21 Fixed Asset List totaling $40,000; 3) Approve removal of one (1) sand/media blaster on the Fixed Asset List totaling $19,000; 4) Approve the $3,000 price decrease on the Fixed Asset List for the twenty (20) foot container box, bringing the estimate from $8,000 to $5,000; and 5) Approve the $22,000 price increase on the Fixed Asset List for the 6,000 gallon diesel storage tank, bringing the estimate from $40,000 to $62,000. FUNDING: Road Fund.
Attachments: 1. A - Felling Trailer Quote.pdf, 2. B - Container PO.pdf
Title
Department of Transportation recommending the Board:
1) Approve the removal of one (1) cold-planer attachment on the Fixed Asset List totaling $40,000;
2) Approve the addition of one (1) Felling tilt bed trailer to Department of Transportation's FY 2020-21 Fixed Asset List totaling $40,000;
3) Approve removal of one (1) sand/media blaster on the Fixed Asset List totaling $19,000;
4) Approve the $3,000 price decrease on the Fixed Asset List for the twenty (20) foot container box, bringing the estimate from $8,000 to $5,000; and
5) Approve the $22,000 price increase on the Fixed Asset List for the 6,000 gallon diesel storage tank, bringing the estimate from $40,000 to $62,000.

FUNDING: Road Fund.
Body
DISCUSSION / BACKGROUND
The Department of Transportation (Transportation), Maintenance and Operations Division, is requesting authorization to add items to the Fixed Asset list and adjust cost estimates on other items. The additional equipment includes one (1) Felling tilt bed trailer, which is replacing an existing trailer that was involved in an accident.

Transportation is requesting a change in estimated costs currently on the 2020-21 Fixed Asset List, which would allow for the purchase of the 6,000 gallon tank without an increase in the overall budget for Transportation's fixed assets. In anticipation of the FY 2020-21 budget development process, and in order to request equipment for the Fixed Asset list, Transportation reached out to companies for approximate costs, reviewed equipment, researched estimates online, and attempted to anticipate possible increases/decreases for equipment prices as the market is very volatile. Equipment costs will often change with different tariffs, fees, seasons and construction demands.

The 6,000 gallon diesel storage tank was estimated at $40,000 on the Fixed Asset list due to market value; however, Procurement and Contracts conducted a bid and the lowest bidder came in at approximately $62,000.

The sand/media blaste...

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