Title
Health and Human Services Agency recommending the Board:
1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work;
2) Approve and authorize the Chair to sign Agreement for Services 5327 with Progress House, Inc., for the provision of "as-needed" substance abuse treatment services, for the term of 3 years from February 1, 2021 through January 31, 2024, with a maximum obligation of $1,000,000;
3) Approve upon execution of this Agreement for Services 5327, the existing Agreement for Services 2071 and all amendments thereto shall automatically terminate, and Agreement 5327 shall supersede the Agreement 2071 in its entirety; and
4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 5327, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal, State, & 1991/2011 Realignment.
Body
DISCUSSION / BACKGROUND:
Pursuant to Welfare and Institutions Code Section 16501-16508, HHSA’s Child Welfare Services Program (CWS) is required to provide services to promote family reunification for children and families. Such services are designed to promote the well-being of children by ensuring safety, achieving permanency, and strengthening families to successfully care for their children.
Welfare and Institutions Code Section 11322.6 outlines CalWORKs/Welfare-to-Work activities, including counseling services necessary to obtain and retain employment. Therefore, HHSA is required to provide substance abuse treatment services for clients engaged in CWS and CalWORKs/Welfare-to-Work programs.
HHSA maintains agreements with multiple vendors for the provision of substance abuse treatment services to ensure that clients can be referred by their caseworker on an “as needed” basis to receive necessary, and in some cases, Court-mandated services from the most appropriate and conveniently located vendor. Choice of vendor is based upon the specific needs of each individual HHSA client.
In accordance with Board of Supervisors Procurement Policy C-17, Section 7.11, the contractor selection process for service contracts in excess of $100,000 must include a review of the scope of services and contractor’s professional qualifications by a group of individuals (including at least one representative from outside the department requesting the services) qualified to judge the contractor’s ability to perform the services. HHSA has documentation on file that such a review was performed.
ALTERNATIVES:
Disapproval of Agreement for Services #5327 will limit availability of appropriately licensed and trained substance abuse counselors, could result in difficulty meeting the needs of the community, and may disrupt continuity of care for clients currently receiving services from this vendor.
PRIOR BOARD ACTION
02/06/18 17-1267 #8, HHSA Progress House Agreement 2071
04/11/17 17-0289 #12, HHSA Progress House Agmt
05/19/15 15-0574 #11, HHSA Progress House Agmt
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
N/A
CAO RECOMMENDATION:
Approve as recommended.
FINANCIAL IMPACT:
There is no Net County Cost associated with this Agenda item. Sufficient appropriations were included in the fiscal year 2020-21 Adopted Budget, and will be included in future budgets for the term of the Agreement.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) Obtain signature of Chair on two (2) original Agreements for Services #5327.
2) Return one (1) fully executed Agreement to the HHSA Contracts Unit at 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
County strategic plan goal #5 - Healthy Communities - “Improved health, well-being and self-sufficiency of El Dorado County communities, residents, and visitors.”
CONTACT
Don Semon, Director, Health and Human Services Agency