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File #: 20-1684    Version: 1
Type: Agenda Item Status: Approved
File created: 12/10/2020 In control: Board of Supervisors
On agenda: 1/12/2021 Final action: 1/12/2021
Title: Chief Administrative Office, Procurement and Contracts Division and Information Technologies Department, recommending the Board authorize the Purchasing Agent to increase FENIX purchase contract 2075 for the countywide purchase of laptops by $250,000 bringing the purchase contract value to $1,815,000. This increase is primarily related to the purchase of laptops to allow for teleworking, enabling compliance with COVID-19 public health precautions and Cal/OSHA guidelines. FUNDING: Various General Fund and Non-General Fund or CARES act funding.
Related files: 20-1121, 19-0145, 20-1194
Title
Chief Administrative Office, Procurement and Contracts Division and Information Technologies Department, recommending the Board authorize the Purchasing Agent to increase FENIX purchase contract 2075 for the countywide purchase of laptops by $250,000 bringing the purchase contract value to $1,815,000. This increase is primarily related to the purchase of laptops to allow for teleworking, enabling compliance with COVID-19 public health precautions and Cal/OSHA guidelines.

FUNDING: Various General Fund and Non-General Fund or CARES act funding.
Body
DISCUSSION / BACKGROUND
The County purchases laptop computers through the State of California Department of General Services, Procurement Division's agreement with PC Specialists, Inc. DBA Technology Integration Group (TIG) contract 1-17-70-02A. This contract was extended through June 30, 2021.

Legistar item 20-1121 was brought to the Board on September 1, 2020 to increase the contract by $570,000, and Legistar item 20-1194 was brought to the Board on September 22, 2020 to increase the contract by $400,000 for the Department's CARES Act funded purchase requests bringing the contract to $1,565,000. The funds have been expended leaving the remaining available balance on the contract of $5,975. Additional funds need to be added to the contract to allow for all COVID-19 related purchases to take place. The laptops will be used primarily to provide telework capabilities for public employees to enable compliance with COVID-19 public health and Cal/OHSA guidelines. The Chief Administrative Office, Procurement and Contracts Division, the Fiscal Division, and Information Technologies are recommending an increase to FENIX contract #2075 in the amount of $250,000 bringing the total contract to $1,815,000.

The amount of the increase is an estimate as department needs are continually changing. This contract is used on an as needed basis only, so the full $250,000 may not be utilized by June 30, 2021.

ALTERNATIVES
The Bo...

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