Share to Facebook Share to Twitter Bookmark and Share
File #: 21-0020    Version: 1
Type: Agenda Item Status: Approved
File created: 12/22/2020 In control: Board of Supervisors
On agenda: 1/12/2021 Final action: 1/12/2021
Title: Director of Human Resources recommending the Board: 1) Approve and adopt Board of Supervisors Policy E-13: COVID-19 Prevention Program; and 2) Grant the Director of Human Resources the authority to: a) Make any changes necessary to update hyperlinks within the Policy should they change over time; b) Make revisions to memos that are referenced in this Policy that are advisable, in the judgment of the Director of Human Resources, to further the goals of the Policy ; and c) Make changes to the Policy that are either non-substantive or necessary to accord with changes to relevant statutes or regulations. FUNDING: N/A
Attachments: 1. A - COVID-19 Prevention Program Policy 1-12-21
Related files: 20-0821, 21-1209

Title

Director of Human Resources recommending the Board:

1) Approve and adopt Board of Supervisors Policy E-13: COVID-19 Prevention Program; and

2) Grant the Director of Human Resources the authority to:

a) Make any changes necessary to update hyperlinks within the Policy should they change over time;

b) Make revisions to memos that are referenced in this Policy that are advisable, in the judgment of the Director of Human Resources, to further the goals of the Policy ; and

c) Make changes to the Policy that are either non-substantive or necessary to accord with changes to relevant statutes or regulations.

 

FUNDING: N/A

Body

DISCUSSION / BACKGROUND

 

On June 30, 2020, the Board adopted the Board of Supervisors Policy E-11: COVID-19 Workplace Guidelines. The purpose of this policy is to establish workplace standards for mitigating potential exposure to Coronavirus-19 (COVID-19) by employees and consumers alike. The California Occupational Safety and Health Act, also referred to as Cal/OSHA, (Labor Code §§ 6300, et seq.) and associated regulations (8 C.C.R. § 3205) requires the County to develop a COVID-19 Prevention Program (CPP) policy to provide employees with information about COVID-19 health and safety requirements. This policy applies to all County employees except for County employees who are telecommuting at their remote locations.

 

The policy covers the following:

                     Authority and Responsibility

                     Physical Distancing

                     Face Coverings

                     Accommodation

                     COVID-19 Hazards Assessment

                     Other Engineering Controls, Administrative Controls, and Personal Protective Equipment

                     Mandatory Employee/Supervisor Reporting

                     COVID-19 Exposure Notification

                     COVID-19 Testing

                     Self-Screening/County Screening

                     Return to Work Criteria

                     COVID-19 Training and Instruction

                     Reporting and Recordkeeping

                     Multiple COVID-19 Infections, Outbreaks and Major Outbreaks

                     Employer Provided Housing

                     Employer Provided Transportation

                     COVID-19 Positive Diagnosis

                     Reporting

                     Contact Tracing

                     Testing

                     Exclusion of COVID-19 Cases

                     Worksite/Facility Investigation

                     Possible Updates to Policies and Procedures

 

If at any time Human Resources wishes to make substantial changes to the policy Human Resources will return to the Board for approval.

 

ALTERNATIVES

The Board may choose not to approve the proposed CPP policy and direct Human Resources to make revisions.

 

PRIOR BOARD ACTION

Legistar #20-0821 - BOS Policy E-11: COVID-19 Workplace Guidelines

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

All Departments Heads

County Counsel

 

CAO RECOMMENDATION

Approve as recommended.

 

FINANCIAL IMPACT

There is no direct financial impact to adopting this policy.  Indirectly, the County could realize cost savings as the proposed policy is implementing standards to prevent the risk of COVID-19 exposure, thus reducing employee sick time and workers’ compensation claims.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

The Clerk of the Board will update the online Board Policy Manual with the newly adopted policy; notify all department heads; and notify the Chair or staff for applicable boards, committees, and commissions.

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

Tameka Usher, Director of Human Resources