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File #: 21-0005    Version: 1
Type: Agenda Item Status: Approved
File created: 12/14/2020 In control: Board of Supervisors
On agenda: 2/23/2021 Final action: 2/23/2021
Title: Chief Administrative Office recommending the Board: 1) Authorize the Chair to approve and sign a Calendar Year 2021 El Dorado County Fair Association Budget, which anticipates the annual County Fair is not held due to the COVID-19 pandemic, in the amount of $706,694, as approved by the El Dorado County Fair Board of Directors at their February 3, 2021 Meeting; and 2) In the event of public health approval to hold the 2021 Fair at normal capacity, delegate authority to the Board Chair to sign an alternate Calendar Year 2021 El Dorado County Fair Association Budget, in which the fair occurs and fair operations can partially resume during the year, in the amount of $1,186,891, as approved by the El Dorado County Fair Board of Directors at their December 2, 2020 Meeting. FUNDING: 80% Fair Association Raised Funds, 20% State Funding.
Attachments: 1. A - 2021 Fair Budget with Fair and half year with rentals, 2. B - 2021 Fair Budget - Covid Year No Fair, 3. Executed Fair Budget
Related files: 19-1866, 17-0490
Title
Chief Administrative Office recommending the Board:
1) Authorize the Chair to approve and sign a Calendar Year 2021 El Dorado County Fair Association Budget, which anticipates the annual County Fair is not held due to the COVID-19 pandemic, in the amount of $706,694, as approved by the El Dorado County Fair Board of Directors at their February 3, 2021 Meeting; and
2) In the event of public health approval to hold the 2021 Fair at normal capacity, delegate authority to the Board Chair to sign an alternate Calendar Year 2021 El Dorado County Fair Association Budget, in which the fair occurs and fair operations can partially resume during the year, in the amount of $1,186,891, as approved by the El Dorado County Fair Board of Directors at their December 2, 2020 Meeting.

FUNDING: 80% Fair Association Raised Funds, 20% State Funding.

Body
DISCUSSION / BACKGROUND
At its March 29, 2005 meeting, the Board of Supervisors entered into an agreement with the El Dorado County Fair Association, Inc., a general non-profit corporation, for the continued management of the County Fair and Fairgrounds. The term of the agreement was for five years with an automatic five year renewal each year following the completion of the first five years ("rolling" five year renewal).

Section 16 of the Agreement requires the Fair Association obtain the Board of Supervisors approval of its annual budget, showing estimated revenues and proposed expenditures from all sources during the ensuing calendar year. Section 16 of the Agreement requires the Fair Association to submit its budget to the State following approval by the Board of Supervisors.

In 2020, the Fair Association experienced significant impacts due the COVID-19 pandemic. Impacts include cancelling the El Dorado County Fair, moving to drive through fund raisers, and the inability to hold interim events at the fairgrounds. As a result the Association only received 56.8% of the revenue budgeted in 2020. The Fair Association ha...

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